Registration of Private Landlords

Most private landlords letting properties in Highland must register with the Highland Council. This is a legal requirement.

Registration aims to make sure that private landlords keep good standards of practice. 

Check on the Landlord Registration Website to see whether a property or landlord is registered. 

Owners and their agents must be Fit and Proper to let residential property. Local authorities must take account of any evidence that the person has:

  • Committed any offence involving fraud, dishonesty, violence, drugs, discrimination, firearms or sexual offences
  • Practised unlawful discrimination in connection to any business
  • Contravened any provision of the law relating to housing, or landlord and tenant law, and the person’s actions, or failure to act, in relation to any antisocial behaviour affecting a house they let or manage, and must take account of the fact and nature of any agency arrangement.

In addition to the information provided on the form, we will also look at other relevant information we hold about them. We then make a balanced judgement on the basis of all the available information. There is no automatic refusal. When three or more unrelated people live in a rented property, the property must be licensed as a House in Multiple Occupation (HMO).

How to register

You can apply online (and get a 10% discount) at www.landlordregistrationscotland.gov.uk

Or, download a copy of the Application form. The form for registering additional properties can also be downloaded here.

Or, ask for a form from any Service Point or by contacting from the Landlord Registration Team at The Highland Council, High Street, Dingwall, IV15 9QN. Tel: (01349) 868525 or e-mail: landlord.registration@highland.gov.uk

Updating records

Landlords should update their records if they:

  • Change their contact details.
  • Are going to let another property out or have sold their property.
  • Change or appoint an agent.

This can be done online or by contacting the Landlord Registration Team.

Fees

The fee for registration is £55 plus £11 for each property you let.

If we have to contact you twice to remind you to apply for registration, we may apply a late application fee. This means you will pay £110 on top of what you would have paid if you had applied promptly.

Sanctions

A landlord who has not registered or applied for registration is committing a criminal offence if they let or attempt to let a residential property.  A landlord could be subject to a criminal conviction and a fine of up to £50,000.

Where a tenancy is already in place, The Highland Council can also issue a Rent Penalty Notice which suspends the payment of rent by the tenant until such time as the landlord has registered.

If a landlord is judged not to be a 'fit and proper' person, they can be refused registration or de-registered.

Agents & Landlords

Landlords should note that:

  • If you have an agent who is registered, you need to enter their registration number with your application. You should get this from your agent.
  • If you have an agent who is not registered, you need to include their details with your application and will be liable to pay an additional fee for them to be assessed as fit and proper.
  • An agent may be a professional such as a letting agent or solicitor, or a friend or relative who looks after the property, arranges repairs, collects rents and so on.
  • Agents for HMO Landlords require to be registered if their details were not included in the landlord’s HMO application.
  • Your agent can register you. You are legally responsible for making sure you are registered, that the information is correct, and we are notified of any changes to your details.

Further information

Please contact the Landlord Registration Team or visit the Scottish Government’s website.