Committees
A meeting of the Northern Joint Police Board will take place in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness, on Friday, 14 November 2008 at 10.00 am.
*Please note the earlier than usual start time.*
You are invited to attend the meeting and a note of the business to be considered is attached.
Yours faithfully,
Michelle Morris
Clerk to the Board
Declarations of Interest – Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
1. Apologies for Absence
2. Presentation by Scottish Crime and Drug Enforcement Agency
Mr Gordon Meldrum, Director General of the Scottish Crime and Drug Enforcement Agency (SCDEA) will make a presentation to the Board providing information on the performance of the SCDEA and future direction.
3. Minutes – Previous Meeting
There are circulated for confirmation Minute of Board Meeting of 29 August 2008.
4. Minutes – Audit Working Group
There are circulated for confirmation Minutes of Meetings of the Audit Working Group of 29 August and 3 November 2008.
5. Minutes – Finance and Policy Working Group
There are circulated for approval Minute of Meeting of the Finance and Policy Working Group held on 3 October 2008.
There is also circulated for information copy letter dated 10 October 2008 from the Convener to Her Majesty’s Chief Inspector of Constabulary Scotland, in accordance with the terms agreed by the Working Group.
6. Revenue Budget Monitoring Statement 2008/09
There is circulated for noting Report No. pol-65-08 dated 7 November 2008 by the Chief Constable comprising a statement and commentary on Revenue Expenditure and Income for the period 1 August to 30 September 2008.
7. Capital Expenditure Monitoring Statement 2008/09
There is circulated for noting Report No. pol-68-08 by the Chief Constable comprising a statement and commentary on Capital Expenditure for the period 1 August to 30 September 2008.
8. Procurement Report
There is circulated for noting Report No. pol-66-08 dated 6 November 2008 by the Chief Constable on recent procurement activity.
9. Estate Management Report
There is circulated for noting Report No. pol-67-08 dated 10 November 2008 by teh Chief Constable providing an overview of the Capital Projects Programme.
10. Operational Police Estate
At its meeting held on 29 August 2008, the Board noted that a report would be brought to this meeting on the Chief Constable’s plans for the organisation of the operational estate.
There is circulated for noting Report No. pol-51-08 dated 28 October 2008 by the Chief Constable providing details of active Police Stations within Northern Constabulary and procedures that would be followed prior to any future closure.
11. Force Service Point Strategy
There is circulated for noting Report No. pol-52-08 dated 28 October 2008 by the Chief Constable updating Members on progress on the development of a Service Point Strategy for the Force Area.
12. Resource Allocation Model
At its meeting held on 29 August 2008, the Board noted that a report would be brought to a future meeting outlining the allocation model used for issues such as operational deployment.
There is circulated for noting Report No. pol-53-08 dated 28 October 2008 by the Chief Constable briefing Members on the current Resource Allocation Model for distribution of the Force Revenue Budget.
13. Single Outcome Agreements
There is circulated for noting Report No. pol-55-08 by the Chief Constable informing the Board of the undertakings Northern Constabulary has taken in relation to all four constituent Local Authorities in respect of their specific Single Outcome Agreements.
14. Force EFQM Self Assessment
There is circulated Report No. pol-56-08 dated 28 October 2008 by the Chief Constable on the use within Northern Constabulary of the EFQM (European Foundation for Quality Management) Self Assessment process being introduced to all Scottish Forces by Her Majesty’s Inspectorate of Constabulary for Scotland (HMICS), to be supplemented with Thematic Inspections on specific key topical subjects affecting all Forces.
The Board is invited to approve the submission to HMICS of the Force’s EFQM Corporate Action Plan, as appended to the report.
15. Corporate Operational Shift Pattern Revision
At its meeting held on 29 August 2008, the Board noted that a report would be brought to a future meeting outlining how the proposed common shift system would operate.
There is circulated for noting Report No. pol-54-08 dated 28 October 2008 by the Chief Constable briefing Members on the current position and progress regarding the proposed implementation of shift revision for operational shift workers.
16. Equalities
i. Race Equality Schemes
There is circulated separately in Booklet A for noting Report No. pol-57-08 by the Chief Constable, comprising the Force’s revised Race Equality Scheme.
Members are advised that the Board is also required to review and update its Race Equality Scheme by 30 November 2008. Members are asked to delegate powers to the Clerk to finalise and publish the Board’s report by the due date, in consultation with those Members appointed to sit on the Force’s Diversity Progress Group.
ii. Disability Equality Scheme
Members are advised that the Board is also required to publish its annual report in relation to the Disability Equality Duty by 4 December 2008. Members are asked to delegate powers to the Clerk to finalise and publish the Board’s report by the due date, in consultation with those Members appointed to sit on the Force’s Diversity Progress Group.
17. Force Health and Safety Committee
At its meeting held on 29 August 2008, the Board noted that a report would be brought to a future meeting outlining the work of the Force Health and Safety Committee.
There is circulated Report No. pol-58-08 dated 30 October 2008 by the Chief Constable on the formation and work of this Committee.
18. Scheme of Delegation
The Board has an obligation to review its Scheme of Delegation on an annual basis.
There is circulated for approval Report No. pol-59-08 comprising an updated Scheme of Delegation, with revised wording shown in italics, reflecting (i) recent Board decisions (e.g. appointment of Monitoring Officer) and (ii) a change in job title at The Highland Council, and also providing additional clarity on the role of the Audit Working Group and on the Clerk’s remit.
19. Independent Custody Visiting Association Scottish Conference 2008
There is circulated for noting Report No. pol-60-08 dated 17 October 2008 by the Assistant Clerk advising Members of the success of the Independent Custody Visiting Association’s Scottish Annual Conference, which the Board hosted in Inverness on 20 September 2008.
20. Chief Constable’s Periodic Report
There is circulated for noting Report No. pol-61-08 by the Chief Constable comprising his Periodic Report and covering the following issues:-
i. Crime and Road Accident Statistics (circulated in a separate booklet);
ii. Crime Situation
21. Letters of Appreciation
There will be tabled for noting 40 letters of appreciation received by the Chief Constable for the period from 1 July to 30 September 2008. There is also circulated Report No. pol-62-08 dated 14 October 2008 by the Chief Constable illustrating letters of appreciation.
22. Complaints against the Police
There is circulated Report No. pol-63-08 dated 14 October 2008 by the Chief Constable regarding complaints against Police Officers from 1 July to 30 September 2008.
Northern Constabulary, which will be available for inspection by members prior to the meeting, be declared exempt by virtue of Paragraph 1 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973.
23. Media Coverage
A press cuttings book will be tabled and available for inspection by Members prior to the meeting.
24. Schedule of Meetings
There is circulated Report No. pol-64-08 dated 5 November 2008 by the Clerk recommending a schedule of meetings for 2009 and a remit to the Clerk to make the necessary arrangements.
The Board is asked to agree:
i. the schedule of meetings for 2009; and
ii. that the Clerk make the necessary arrangements.
25. Execution of Deeds
Members are asked to note the following deeds recently executed on behalf of the Board:
Disposition by Northern Joint Police Board in favour of Home Support Services (Scotland) Limited of 8 and 10 Viewfield Road, Inverness
Disposition by Northern Joint Police Board in favour of Alan Ingram and Mrs Robina Leask Ingram of Conival, Achintore Road, Fort William
Disposition by Northern Joint Police Board in favour of Michael James Baptie and Lynne Falconer of 4 Drakies Avenue, Inverness