A meeting of the Northern Joint Police Board will take place in the Council Chamber, Council Offices, School Place, Kirkwall, on Wednesday, 13 May 2009 at 1.30 pm.
You are invited to attend the meeting and a note of the business to be considered is attached.
Yours faithfully
Michelle Morris
Clerk to the Board
Declarations of Interest – Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
1. Apologies for Absence
2. Presentation – Youth Diversionary Activities
Constable Roseanna Macsween will give a presentation to the Board on Youth Diversionary Activities.
3. Minutes – Previous Meeting
There are circulated for confirmation Minutes of Board Meeting of 23 January 2009.
4. Minutes – Finance and Policy Working Group
There are circulated Minutes of Meeting of the Finance and Policy Working Group held on 1 May 2009.
5. Minutes – Complaints Working Group
There are circulated Minutes of Meeting of the Complaints Working Group held on 1 May 2009.
Members are asked to note that item 6 of the Minutes will be considered at item 24 below.
6. Revenue Budget Monitoring Statement 2009/10
There is circulated Report No. pol-15-09 comprising a statement and commentary by the Chief Constable on Revenue Expenditure and Income for the period from 1 to 30 April 2009 and also outlining the Efficiency Savings plan being adopted by the Force to link in with the 2009/10 Revenue Budget.
7. 3-Year Capital Plan 2009/10 to 2011/12
There is circulated for approval Report No. pol-16-09 by the Chief Constable dated 29 April 2009 outlining proposals for the 3-year Capital Plan commencing 2009/10.
8. Estate Management Report
There is circulated for noting Report No. pol-17-09 dated 5 May 2009 by the Chief Constable providing an overview of the Capital and Management Projects Programme.
9. Procurement Report
There is circulated Report No. pol-18-09 dated 5 May 2009 by the Chief Constable on recent procurement activity.
10. Strategic Plan 2009 – 2012
There is circulated for noting Report No. pol-19-09 dated 29 April by the Chief Constable informing the Board of the content of the Northern Constabulary’s 3-year Strategic Plan. The Plan will be tabled at the meeting.
11. Best Value Audit
There is circulated Joint Report No. Pol-28-09 by the Chief Constable and the Clerk on the forthcoming joint audit of Northern Constabulary and the Northern Joint Police Board, to be conducted by Her Majesty’s Inspectorate of Constabulary and Audit Scotland.
12. Single Outcome Agreements
At its meeting held on 14 November 2008, the Board agreed that the issue of Single Outcome Agreements be a standing item on future agendas, to enable the Board to monitor progress.
There is circulated Report No. pol-20-09 dated 27 April 2009 by the Chief Constable on the reporting mechanism to the Scottish Government on single Outcome Agreements.
13. Public Sector Equality Duties - Gender Equality Scheme Annual Report
At its meeting held on 14 November 2008, the Board delegated powers to the Clerk to prepare and publish the Board’s revised Race Equality Scheme, and its annual report in relation to the Disability Equality Duty, by their respective due dates in late 2008. At its meeting held on 23 January 2009, the Board noted that both documents had been duly published.
Members are advised that the Board is required to publish its annual report on its Gender Equality Scheme by 29 June 2009. As the Board does not meet again until 10 September 2009, Members are again requested to delegate powers to the Clerk to prepare and publish a report by that date, in consultation with the Board’s representatives on Northern Constabulary’s Diversity Progress Group.
14. Freedom of Information – Publication Scheme
Members are reminded that the Freedom of Information (Scotland) Act 2002 requires the Board to adopt and maintain a publication scheme that has been approved by the Scottish Information Commissioner (SIC). The Board’s current Scheme, approved in 2004, expires on 1 June 2009. The new Scheme requires to be drafted and published in accordance with SIC guidance.
There is circulated Report No. pol-21-09 dated 5 May 2009 by the Clerk setting out for approval a draft Scheme which has already, at his request, been submitted to and approved by the Commissioner.
15. CoSLA Community Safety Executive Group
There is circulated Report No. pol-22-09 dated 1 May 2009 by the Clerk inviting the Board to approve the attendance of the Convener at meetings of the CoSLA Community Safety Executive Group.
16. Independent Custody Visiting – Annual Report 2008/09
There is circulated for noting Report No. pol-23-09 dated 5 May 2009 by the Clerk setting out the 2008/09 Annual Report on the Board’s Independent Custody Visiting Scheme.
17. Chief Constable’s Periodic Report
There is circulated for noting Report No. pol-24-09 dated 5 May 2009 by the Chief Constable comprising his Periodic Report and covering the following issues:-
• Crime and Road Accident Statistics (circulated in a separate booklet)
• Crime Situation
• Youth Crime
• Drug-related Crime.
18. Letters of Appreciation
There will be tabled for noting 46 letters of appreciation received by the Chief Constable for the period from 1 January to 31 March 2009. There is also circulated Report No. pol-25-09 dated 29 April 2009 by the Chief Constable illustrating letters of appreciation.
19. Media Coverage
A press cuttings book will be tabled and available for inspection by Members prior to the meeting.
20. Complaints against the Police
There is circulated Report No. pol-26-09 dated 23 April 2009 by the Chief Constable regarding complaints against Police Officers from 1 January to 31 March 2009.
It is recommended that the Complaints Book specifying complaints against Northern Constabulary, which will be available for inspection by members prior to the meeting, be declared exempt by virtue of Paragraph 1 of Part I of Schedule 7A of the Local Government (Scotland) Act 1973.
21. Execution of Deeds
Members are asked to note the following deed recently executed on behalf of the Board:
• Disposition by Northern Joint Police Board in favour of Albyn Housing Society Limited of 11 and 13 Castle Road, Grantown on Spey
22. Exclusion of the Public
The Board is asked to resolve that, under Section 50(A)4 of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 7A of the Act, the relevant paragraph being shown.
23. Removal Allowance: Mortgage Interest
Paragraph 1
There is circulated to Members only Report No. POL27/09 dated 17 March 2009 by the Chief Constable on a request received for assistance in relation to mortgage interest.
24. Complaints Involving Senior Officers
Paragraph 1
At its meeting held on 23 January 2009, the Board agreed to refer consideration of a complaint received relating to a senior officer back to the Complaints Working Group, further correspondence having been received from the complainant subsequent to the Working Group’s meeting on 9 January 2009.
There is circulated to Members only in a separate Booklet A Report No CWG8/09 dated 23 April 2009 by the Clerk, previously considered by the Complaints Working Group at its meeting held on 1 May 2009.
There is also circulated to Members only in Booklet A (p.34) draft letter of response from the Clerk to the complainer reflecting the views of the Working Group, as agreed at its 1 May meeting (item 6 of the Minutes circulated at item 5 above refers).