Committees

A meeting of the Transport, Environmental and Community Services Committee will take place in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Thursday 19 January 2012 at 10.30am.

 

You are invited to attend the meeting and a note of the business to be considered is attached.

 

Yours faithfully

 

Michelle Morris
Assistant Chief Executive

 

Business

 

1.  Apologies for Absence

 

2.  Declarations of Interest

 

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.

 

3.  Good News

 

4.  Dounreay Materials Transport

 

Dr Adrian Simper, Head of Strategy at the Nuclear Decommissioning Authority (NDA), will undertake a presentation on the NDA’s strategy for the movement of nuclear materials from Dounreay.

 

5.  Revenue Budget – Monitoring 2011/12

 

There is circulated Report No TEC-01-12 (29kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services setting out the revenue monitoring position for the period 1 April 2011 to 30 November 2011 and the projected year-end position.

 

The Committee is invited to note the report and the attached monitoring statements which show the revenue position for the period 1 April 2011 to 30 November 2011 and the action which have been put in place to manage the budget over the remainder of the financial year.

 

6.  Capital Expenditure Monitoring – 2011/12

 

There is circulated Report No TEC-02-12 (47kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services summarising the capital expenditure monitoring position for the period 1 April 2011 to 30 November 2011 and the projected year end position.

 

The Committee is invited to:-

 

i.  note the capital expenditure monitoring position for the period 1 April 2011
    to 30 November 2011;
ii. approve that £0.150m is brought forward to the current year for the
    purchase of new bins to help facilitate the completion of the roll-out of
    alternate weekly waste collections;
iii. approve the funding of the plant and vehicle expenditure, totalling
    £4.077m, by transferring the lease payment provision to the loan charges
    budget, to cover the repayment of debt; and
iv. approve that deck waterproofing and associated works for Conon Bridge is
    brought forward and completed at the same time as the improvements
    required for the new Ben Wyvis Primary School and that the required
    funding (£0.250m) is met by adjusting the bridges programme in future
    years.

 

7.  Stromeferry Bypass – Update on Road Closure

 

There is circulated Report No TEC-03-12 (19kb pdf) dated 10 January 2012 updating Members on the road closure at the Stromeferry Bypass which has been put in place to protect the public following a series of rock falls.

 

The Committee is invited to note:-

 

i.  the measures which have been put in place to provide local transport links
    between Lochcarron and Kyle; and
ii. that a number of long term solutions, to reduce the risk of future road
    closures, are currently being reviewed.

 

8.  Application for Scottish Government Grant Funding for the River Ness Flood Alleviation Scheme (Tidal Section)

 

There is circulated Report No TEC-04-12 (23kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to homologate the decision taken by the Chief Executive, in consultation with the Convener, the Leader of the Council’s Administration, the Chair and Vice Chair of Transport, Environmental and Community Services, the Leader of the Labour Group and the Leader of the Opposition to submit the application for grant funding for the River Ness Flood Alleviation Scheme (Tidal Section) to the Scottish Government by the required date of 23 December 2011.

 

The Committee is invited to:-

 

i.  agree to homologate the decision taken by the Chief Executive, in
    consultation with the Convener, the Leader of the Council’s Administration,
    the Chair and Vice Chair of Transport, Environmental and Community
    Services, the Leader of the Labour Group and the Leader of the Opposition
    to submit the application for grant funding for the River Ness Flood
    Alleviation Scheme (Tidal Section) to the Scottish Government; and
ii. note that the Council will be require to fund 20% of the scheme for the
    Capital Programme and that this will be considered at a future meeting of
    the Council.

 

9.  Proposals for Future Support for Golspie Recycling Environmental Action Network

 

There is circulated Joint Report No TEC-05-12 (20kb pdf) dated 6 January 2011 by the Directors of Transport, Environmental and Community Services and Planning and Development  updating Members on the proposal to replace the recycling services in East Sutherland, currently provided by Golspie Recycling Environmental Action Network (GREAN), with the Council’s alternate weekly collection service and inviting Members to note the work being undertaken to help GREAN make the transition from providing recycling services to a more sustainable business model.

 

The Committee is invited to note:-

 

i.  the work being undertaken to help GREAN make the transition from
    providing recycling services to a more sustainable business models; and
ii. that a future report will be taken to the Transport, Environmental and
    Community Services Committee or appropriate Council Committee.

 

10.  Review of Vacant Posts and Proposals for Restructuring

 

There is circulated Report No TEC-06-12 (68kb pdf) dated 10 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve staffing proposals set out in the report, as detailed in Appendices A, B and C, and to recommend these changes to the Resources Committee.

 

The Committee is invited to:-

 

i.  approve the staffing proposals as set out in the report, detailed in
    Appendices A, B and C,
ii. recommend these changes to the Resources Committee, and
iii. note that the changes in staffing will be kept under review and that any
    major impacts will be the subject of a further report to Members.

 

11.  Review of the Provision of Public Conveniences

 

There is circulated Report No TEC-07-12 (18kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve the savings proposals in relation to public conveniences for 2012/13.

 

The Committee is invited to:-

 

i.  approve the savings proposals for 2012/13, as detailed in the report; and
ii. approve that officers continue to pursue the introduction of Highland
    Comfort Schemes as appropriate; and
iii. note that this has the potential to generate further savings.

 

12.  Asset Management - Structural Road Maintenance Whole Life Cost Evaluation

 

There is circulated Report No TEC-08-12 (28kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve the proposal to realign the current structural maintenance budget to reflect the findings of the Whole Life Cost Analysis Model provided by the Society of Chief Officers of Transportation in Scotland.

 

The Committee is invited to:-

 

i.  approve the proposal to transfer £1.5m from the structural maintenance
    budget (re-surfacing) to surface dressing commencing in 2012/13;
ii. approve an increase in the proportion of the combined resurfacing and
    surface dressing budget which is spent on urban roads, from 6% to 21%;
    and
iii. note that the predictive models is to be re-run annually with the results
    reported to the Transport, Environmental and Community Services
    Committee.

 

13.  Working Group – Winter Maintenance Service and Cyclic/Drainage Maintenance

 

There is circulated Report No TEC-09-12 (19kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve the formation of a short life cross party Working Group to review the winter maintenance service and cyclic/drainage maintenance.

 

The Committee is invited to approve the formation of a short life cross party Working Group comprising of 15 Members, based on the political balance of the Council, to review the winter maintenance service and drainage maintenance.

 

14.  Roadex Project 1998-2012 - Update

 

There is circulated Report No TEC-10-12 (54kb pdf) dated 10 January 2012 by the Director of Transport, Environmental and Community Services informing members that the current ROADEX project ends in June 2012 although its legacy will be ongoing in terms of the technical knowledge network that has been built, the techniques learnt and savings that flow from these.  The report provides an update on project progress and the early planning for the project’s closing international seminar to be held in Inverness next May.

 

The Committee is invited to note:-

 

i.  the progress being made by the ROADEX project;
ii. the information published in the ROADEX calendar for 2012; and
iii. that the closing international seminar and steering committee meeting will
    be held in Inverness during May 2012.

 

15.  Rail 2014 – Public Consultation

 

There is circulated Report No TEC-11-12 (71kb pdf) dated 10 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve the Council’s response to the Scottish Government’s consultation on Rail Passenger Services and Rail Infrastructure beyond 2014.

 

The Committee is invited to approve the Council’s response as detailed in Appendix A to the report.

 

16.  Roll-out of Alternate Weekly Collections - Update

 

There is circulated Report No TEC-12-12 (102kb pdf) dated 10 January 2012 by the Director of Transport, Environmental and Community Services updating Members on progress with the roll-out of Alternate Weekly Collections (AWC) and highlights the processes and procedures that have been put in place to implement this change to service delivery.

 

The Committee is invited to note the progressive and inclusive approach to the roll-out of Alternate Weekly Collections to date and to endorse this approach to future areas.

 

17.  Evidence on the Scottish Government’s Policy on Zero Waste to the Rural Affairs, Climate Change and Environmental Committee

 

There is circulated Report No TEC-13-12 (29kb pdf) dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to approve the Council’s submission to the Rural Affairs, Climate Change and Environmental Committee in response to its call for evidence on the Scottish Government’s policy statement on the Zero Waste regulations which was published on 14 October 2011.

 

The Committee is invited to approve the Council’s submission to the Rural Affairs, Climate Change and Environmental Committee in response to its call for evidence on the Scottish Government’s policy statement on Zero Waste, as detailed in the report.

 

18.  Taxi Licensing

 

There is circulated Report No TEC-14-12 (37kb pdf) dated 19 December 2011 by the Assistant Chief Executive inviting the Committee to agree the recommendation of the Civic Government Licensing Working Group in relation to the policy regarding taxi driver’s knowledge tests.

 

The Committee is invited agree the recommendation from the Working Group that:-

 

i.  the pass mark for each section of the taxi knowledge test be increased from
    75% to 85% from 1 March 2012;
ii. a maximum of 3 attempts be permitted i.e. first test plus two re-sits,
    thereafter the application should be referred to the Highland Licensing
    Committee, again from 1 March 2012; and
iii. the Civic Government Licensing Working Group meet with taxi
    representatives Highland wide and local disability access groups to ascertain
    their view on the proposed changes to Council policy in relation to
    wheelchair accessible vehicles.

 

19.  Minutes

 

There are circulated for noting or approval as appropriate, Minutes of the:-

 

i.  Fishery Harbours Management Board of 15 November 2011 (42kb pdf);
ii. Resource Monitoring Working Group of 17 November 2011 (46kb pdf); and
iii. Civic Government Licensing Working Group of 7 December 2011 (25kb pdf).

 

20.  Exclusion of the Public

 

The Committee is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in of paragraphs 6 and 9 of Part 1 of Schedule 7A of the Act.

 

22.  Award of Public Transport Contract

 

There is circulated to Members only Report No TEC/15/2012 dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting Members to agree to homologate the decision by the Chief Executive, in consultation with the Convener, to award a temporary transport contract from 1 January to 29 February 2012 and to approve the award of the contract until September 2012 at which time it will be included in the review of evening services, as previously agreed by the Committee.

 

The Committee is invited to approve the recommendations detailed in the report.

 

23.  Exception to Contract Standing Orders

 

There is circulated to Members only Report No TEC/16/2012 dated 6 January 2012 by the Director of Transport, Environmental and Community Services inviting the Committee to homologate the award a contract for the upgrade to the weighbridge systems and software occasioned by the Corporate ICT Refresh.