Privacy notices - Alcohol sales licensing

The Highland Licensing Board (the Board) is the licensing authority for alcohol sales in the Highland area.  The Board is made up of ten Highland Councillors appointed by The Highland Council to carry out alcohol licensing functions under the Licensing (Scotland) Act 2005 (the Act). The Board also undertakes certain other functions under the Gambling Act 2005.  In connection with alcohol sales, the Board is responsible for granting

• Premises licences
• Personal licences
• Occasional licences
• Provisional licences
• Temporary licences
• Extensions to licensed hours
• Transfers of premises licences
• Variations to premises licences

The Board also has responsibility for handling complaints about licence holders or licensed premises, for reviewing existing licences where necessary and for issuing various reminder notices to licence holders, such as reminders when refresher training, licence renewal or annual fees are due.

Personal information is required to enable the Board to process your application for a licence, to determine your application and issue your licence, to include your licence in the statutory register of licences, to ensure you comply with the terms of your licence, to send you any necessary reminder notices and to process and determine any complaints we receive in respect of your licence.

Where licence fees are payable, payments are taken through an online form on our website or by phoning or attending our Service Centre.

If you don’t provide all of the personal information which is requested in our licence application forms, we will be unable to process or determine your licence application and it will be returned to you.

Legal obligation: the Board has a legal obligation under the Act to administer licensing functions in the Highland area.  If you wish to hold a licence, the Board needs to process your personal information in order to fulfil this legal obligation.

• View personal data
• Change personal data
• Delete personal data
• Restrict processing of personal data

Find out more about your rights

Your information will be shared with Police Scotland and with the Council’s Licensing Standards Officers.

Where premises (including outdoor areas) are involved, your information will also be shared with the Council’s Planning, Building Standards and Environmental Health services, any notifiable neighbours of the premises or site, the relevant community council, NHS Highland and the Scottish Fire and Rescue Service.

Your information may also be shared with the Home Secretary, once legislation requiring the checking of applicants’ right to work in the UK is introduced.

If you hold a personal licence which was issued in Highland, but you are working in another area of Scotland, the Board may also share your information with any Board which has responsibility for licensing in the area in which you work.

As the Board is obliged under the Act to maintain a public register of all of the licences it has issued, some of your information will also appear on that register and be available for public inspection.  Your information may also be shared with any person submitting a complaint, objection or representation.

The Board is also required to make certain annual returns and provide data to HMRC and Scottish Government when requested.

Your information will be held for 2 years after you cease to hold a licence or, in the case of refusal of a licence application, 2 years from the date of the refusal.

Your personal information is not subject to automated decision making or profiling.

The data controller is the Highland Licensing Board.

Data Protection Officer
Highland Council Headquarters
Glenurquhart Road
Inverness
IV3 5NX

dpo@highland.gov.uk

​If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113

https://ico.org.uk/global/contact-us