Skip to content
You are here: Home | Downloads | HR Topics

Downloads

Policies

Attendance Management Policy (PDF)

Size: 1.58 MB

Code of Conduct (PDF)

Size: 680.79 KB

Councillors Code of Conduct (PDF)

Size: 356.15 KB

Disciplinary Policy (PDF)

Size: 447.5 KB

Equal Opportunities Policy (PDF)

Size: 1.32 MB

Grievance Policy (PDF)

Size: 529.69 KB

Bullying and Harassment at Work Policy (PDF)

Size: 510.16 KB

Maternity, Adoption and Parental Leave Policy (PDF)

Size: 312.85 KB

Redeployment Redundancy Policy (PDF)

Size: 308.98 KB

ERD Policy (PDF)

Size: 1.24 MB

Employee Exit Policy (PDF)

Size: 1.09 MB

Flexible Working Policy (PDF)

Size: 234.09 KB

Flexible Retirement Policy (PDF)

Size: 1.32 MB

Recruitment and Selection Policy (PDF)

Size: 1.32 MB

ERD, Induction and Exit Downloads

Employee Induction Checklist (DOCX)

Size: 37.91 KB

ERD Competencies (PDF)

Size: 27.33 KB

ERD Model (PDF)

Size: 172.4 KB

ERD Values Model (PDF)

Size: 90.9 KB

ERD Form (DOC)

Size: 111 KB

ERD Review Form (DOCX)

Size: 143.3 KB

ERD Guidance (PDF)

Size: 223.27 KB

Employee Induction (PDF)

Size: 700.57 KB

Exit Interviews Briefing for Managers (PDF)

Size: 25.24 KB

Exit Interview Employee Guide (PDF)

Size: 1.17 MB

Exit checklist (DOC)

Size: 112.5 KB

Exit Interview Monitoring Form (DOC)

Size: 53.5 KB

Example Exit Interview Monitoring Form (PDF)

Size: 195.35 KB

Exit Questionnaire (RTF)

Size: 139.59 KB

Secondment Policy (PDF)

Size: 445.92 KB

ERD Redeployment Transition Form (DOC)

Size: 239 KB

Secondment Guidance (PDF)

Size: 171.28 KB

Secondment - Guidelines for Managers (PDF)

Size: 333.23 KB

Attendance Downloads

Occupational Health Referral Form (DOCX)

Size: 91 KB

Self Certified Sickness Form with Return to Work Interview Form (DOC)

Size: 132.5 KB

Return to work with Self Cert (DOC)

Size: 188 KB

Risk Assessment Sheet (PDF)

Size: 17.74 KB

Attendance Improvement Plan (DOC)

Size: 46.5 KB

Absence Return Form (DOC)

Size: 37 KB

Attendance Management Guidance (PDF)

Size: 430.48 KB

Fit Note Example (PDF)

Size: 70.78 KB

Stage 3 Invite to Formal Attendance Review Meeting Letter (DOC)

Size: 34.5 KB

Stage 2 Outcome of Attendance Review Meeting Letter (DOC)

Size: 35.5 KB

Notification Procedure Not Adhered To (DOC)

Size: 27.5 KB

Invite to Attendance Hearing (DOC)

Size: 35 KB

Stage 3 Outcome of Attendance Review Meeting Letter (DOC)

Size: 33 KB

Letter to Arrange Welfare Visit (DOC)

Size: 29 KB

Return to Work Meeting (DOC)

Size: 75.5 KB

Invite letter to Review OH Report (ill health) (DOC)

Size: 28.5 KB

Outcome Letter after OH Review (ill health) (DOC)

Size: 30 KB

Termination Letter on Grounds of Capability - Attendance (DOCX)

Size: 19.96 KB

Stage 1 Invite to Formal Attendance Review Meeting Letter (DOC)

Size: 33 KB

Stage 1 Outcome of Attendance Review Meeting Letter (DOC)

Size: 29.5 KB

Stage 2 Invite to Formal Attendance Review Meeting Letter (DOC)

Size: 34.5 KB

Return to Work Flowchart (PDF)

Size: 146.13 KB

Short-Term Absence Flowchart (PDF)

Size: 144.93 KB

Notify and Certify Flowchart (PDF)

Size: 148.96 KB

Long-Term Absence Flowchart (PDF)

Size: 153.05 KB

Absence Reasons (XLSX)

Size: 22.28 KB

Letter to advise on Ill Health Retirement Process (DOC)

Size: 29 KB

Ill Health Retirement Flowchart (PDF)

Size: 114.99 KB

Ill Health Retirement - Internal Disputes Resolution Procedure (PDF)

Size: 68.95 KB

Ill Health Retirement Guidance for Employees (DOCX)

Size: 22.9 KB

Supporting Employees with Long Term Conditions (PDF)

Size: 175.31 KB

Attendance FAQs (PDF)

Size: 215.03 KB

Sickness Reporting Procedure (PDF)

Size: 81.62 KB

A to Z

Substance Misuse Guidance (PDF)

Size: 459.91 KB

Protocol for Consultation (PDF)

Size: 182.9 KB

Internal Communication Standards (PDF)

Size: 190.78 KB

ICT Acceptable Use Policy (PDF)

Size: 308.67 KB

Working Time Regulations (PDF)

Size: 73.52 KB

Working time Regs Night Work Health Questionnaire (DOCX)

Size: 586.78 KB

Professional Fees Subscriptions (PDF)

Size: 124.4 KB

Qualifications Guidance (DOC)

Size: 182.5 KB

Smoking at Work Policy (PDF)

Size: 644.06 KB

Engagement and Partnership Working Framework (PDF)

Size: 428.66 KB

MA Programme Resources Committee 30 August 2017 (PDF)

Size: 81.9 KB

Stress Management Guidance (PDF)

Size: 494.23 KB

Trade Union Facility Time - 2018-19 (PDF)

Size: 116.54 KB

Mental Health - Time to Talk Day (DOCX)

Size: 29.56 KB

Service Staffing Requirement Form including Triage (DOCX)

Size: 24.77 KB

Armed Forces Covenant - Staff Forces Network (PDF)

Size: 222.52 KB

Armed Forces Reservist Policy (PDF)

Size: 350.42 KB

Off Payroll IR35 New Guidance April 2021 (DOCX)

Size: 113.03 KB

Purchase of Annual Leave (PDF)

Size: 738.91 KB

Money Helper Poster (PDF)

Size: 2.22 MB

Natural Ways to Reduce the Symptoms of Menopause (PDF)

Size: 958.33 KB

Accident Reporting Information (Health & Safety) (PDF)

Size: 893.16 KB

Access to Work Support (PDF)

Size: 492.84 KB

Able Futures - Advice and Guidance (PDF)

Size: 829.61 KB

Able Futures - Support for Mental Health in the Workplace (PDF)

Size: 1.93 MB

Access to Work - Mental Health Support Service (PDF)

Size: 406.27 KB

Able Futures - Employer's Toolkit - Mental Health at Work (PDF)

Size: 536.9 KB

Information on Free Support for Physical or Mental Health (PDF)

Size: 63.66 KB

Staff Survey (PDF)

Size: 1.32 MB

Equalities in Employment

Equalities in Employment Monitoring (PDF)

Size: 384.89 KB

Equalitites A Fairer Highland Equality Plan (PDF)

Size: 579 KB

Gender Pay Gap 2015 (PDF)

Size: 221.52 KB

Equal Pay Statement 2017 (PDF)

Size: 124.9 KB

Equal Pay Audit Findings Report 2013 (PDF)

Size: 549.02 KB

Equal Ops Mgt Guidance (PDF)

Size: 89.85 KB

Dyslexia Strategy (PDF)

Size: 338.75 KB

Double Tick Symbol (PDF)

Size: 25.64 KB

Gender Pay Gap 2017 (PDF)

Size: 170.07 KB

Equalities in Employment Monitoring 2017 (PDF)

Size: 239.69 KB

Disability Confident (DOCX)

Size: 31.46 KB

Gender Pay Gap 2019 (DOCX)

Size: 219.54 KB

Equalities in Employment Monitoring 2019 (PDF)

Size: 524.32 KB

Gender Mainstreaming in Public Services (DOCX)

Size: 12.71 KB

Equal Pay (URL)

Size: 213 B

Gender Pay Gap 2021 (PDF)

Size: 433.68 KB

Equalities in Employment Monitoring 2021 (PDF)

Size: 371.14 KB

Reasonable Adjustment Disability Passport Guidance (PDF)

Size: 154.74 KB

Flowchart - Reasonable Adjustments Flowchart (PDF)

Size: 133.45 KB

Reasonable Adjustment Disability Passport Form - word (DOCX)

Size: 114.55 KB

Gender Pay Gap 2023 (PDF)

Size: 358.82 KB

Equal Pay Statement 2023 (PDF)

Size: 381.05 KB

Equalities in Employment Monitoring Report 2023 (PDF)

Size: 854.39 KB

Recruitment & Selection

Flexible Working Downloads

Flexible Working Guidance for Managers (PDF)

Size: 795.49 KB

Flexible Working Guidance for Employees 2015 (PDF)

Size: 452.26 KB

Guidance for Managers and Staff on Flexible Retirement (PDF)

Size: 95.79 KB

Process to Request Flexible Retirement (PDF)

Size: 63.44 KB

Home Working Guidance (PDF)

Size: 189.97 KB

Homeworking Operational Agreement (RTF)

Size: 384.54 KB

Flexible Retirement Flow Chart (PDF)

Size: 191.9 KB

Homeworking Application 2015 (RTF)

Size: 643.27 KB

Flexible Retirement Application Form Sep 2016 (DOC)

Size: 157.5 KB

Display Screen Equipment Workstation for Homeworkers Manager Assessment (RTF)

Size: 708.84 KB

Flexible Retirement Approved Letter 1 (revised July 2015) (DOC)

Size: 35 KB

Display Screen Equipment Work Station Assessment for Homeworkers (RTF)

Size: 714 KB

Flexible Retirement Scheme Q A (revised Nov 15) (DOCX)

Size: 16.66 KB

Flexible Retirement Declined Letter 2 (revised July 2015) (DOC)

Size: 34.5 KB

Flexible Working Decision Form 2015 (RTF)

Size: 424.57 KB

Flexible Working Policy Approved 2015 (PDF)

Size: 268.51 KB

Flexible Better Working Guide (PDF)

Size: 2.45 MB

Flexible Working Application 2015 (RTF)

Size: 780.46 KB

Flexible Working Jobshare Guidance (PDF)

Size: 225.74 KB

Flexible Working Appeal Form 2015 (RTF)

Size: 805.05 KB

Flexi-time Scheme (PDF)

Size: 279.96 KB

Master Flexi-time Calculator 2019-20 (XLS)

Size: 191 KB

Master Flexi-time Calculator 2019-20 (Non-Standard Working Hours) (XLS)

Size: 184 KB

Master Flexi-time Calculator 2020-21 (XLS)

Size: 191 KB

Master Flexi-time Calculator 2020-21 (Non-Standard Working Hours) (XLS)

Size: 183 KB

Flexible Working Flowchart (PDF)

Size: 96.15 KB

Homeworking Agreement (DOCX)

Size: 20.01 KB

Homeworking Risk Assessment (DOCX)

Size: 124.16 KB

Master Flexi-time Calculator 2021-22 (XLS)

Size: 192 KB

Master Flexi-time Calculator 2021-22 (Non-Standard Working Hours) (XLS)

Size: 236.5 KB

Flexi-time/Annual Leave Request Form 2021-22 (DOC)

Size: 79 KB

Flexi-time Calculator 2022-23 (Non-Standard Working Hours) (XLS)

Size: 236.5 KB

Flexi-time Calculator 2022-23 (XLS)

Size: 244.5 KB

Annual Leave Calculator 2022-23 (XLSX)

Size: 16.8 KB

Flexi-time/Annual Leave Request Form 2022-23 (DOC)

Size: 79 KB

Flexi-time Calculator 2023-24 (XLS)

Size: 197 KB

Flexi-time Calculator 2023-24 (Non-Standard Working Hours) (XLS)

Size: 189 KB

Flexi-time/Annual Leave Request Form 2023-24 (DOC)

Size: 79 KB

Flexi-time Calculator 2024-25 (XLS)

Size: 195.5 KB

Flexi-time Calculator 2024-25 (Non-Standard Working Hours) (XLS)

Size: 189 KB

Annual Leave Calculator 2024-25 (XLSX)

Size: 16.62 KB

Flexi-time/Annual Leave Request Form 2024-25 (DOC)

Size: 80.5 KB

Maternity, Adoption & Parental Leave

Maternity, Adoption and Parental Leave - Keeping in Touch Days FAQs (PDF)

Size: 157.4 KB

Maternity Calculator (XLS)

Size: 32 KB

SPL Appendices (DOC)

Size: 114.5 KB

Application for Maternity Leave (DOC)

Size: 96.5 KB

Maternity Support and Statutory Paternity Leave Form (DOC)

Size: 104 KB

Additional Paternity Leave Application Form (DOC)

Size: 109.5 KB

Keeping in touch Days Notification Form (DOC)

Size: 183 KB

Health & Safety Guidance for New and Expectant Mothers at Work (PDF)

Size: 563.37 KB

Checklist for Employees With 26 Weeks Continuous Service (DOC)

Size: 41.5 KB

Checklist for Employees With less than 26 Weeks Cont Service (DOC)

Size: 43.5 KB

Maternity Provisions Guidance (PDF)

Size: 83.77 KB

Adoption Provisions Guidance (PDF)

Size: 90.7 KB

Paternity Provisions Guidance (PDF)

Size: 77.81 KB

Shared Parental Leave (PDF)

Size: 53.39 KB

Shared Parental Leave - Appendices (DOC)

Size: 114.5 KB

Maternity, Adoption and Parental Leave - Summary of Maternity Leave (PDF)

Size: 67.46 KB

Application for Adoption Leave (DOC)

Size: 180.5 KB

Shared Parental Leave V1 (PDF)

Size: 193.38 KB

Appendix 1 - Carer Positive Registration Form (DOCX)

Size: 26.5 KB

Appendix 2 - Carer Positive Leave Request Form (DOCX)

Size: 22.47 KB

Appendix 3 - Carer Positive Passport (DOCX)

Size: 89.86 KB

Appendix 4 - Carer Positive Passport Guidance (PDF)

Size: 77.46 KB

Appendix 5 - Carer Positive Manager Guide to Leave Requests (PDF)

Size: 105.99 KB

Carer Positive Policy (PDF)

Size: 527.36 KB

Carer Positive Guidance (PDF)

Size: 603.74 KB

Off-Payroll Working

Managers Guide to Off-Payroll Working (PDF)

Size: 251.04 KB

Off Payroll IR35 Guidance (DOCX)

Size: 238.3 KB

IR35 New Worker Start Form (DOCX)

Size: 55.61 KB

Off Payroll Working - Supplier Set Up Form (DOCX)

Size: 25.9 KB

Status Detemination Statement Outside IR35 (DOCX)

Size: 88.76 KB

Status Determination Statement Inside IR35 (DOCX)

Size: 89.16 KB

Status Disagreement Process (PDF)

Size: 138.02 KB

IR35 - Template Letter - Off Payroll Rules Apply (DOCX)

Size: 20.75 KB

IR35 Flowchart (DOCX)

Size: 59.09 KB

IR35 - Payroll Form (XLSX)

Size: 24.23 KB

NHS Pin Policies

Employee Friendly Carer Policies.pdf (PDF)

Size: 95 KB

Substance Misuse Policy.pdf (PDF)

Size: 147.34 KB

Management of Employee Conduct Policy.pdf (PDF)

Size: 269.26 KB

Parental Leave Policy.pdf (PDF)

Size: 188.65 KB

Preventing and Dealing with Bullying and Harassment Policy.pdf (PDF)

Size: 829.21 KB

Adoption & Fostering Policy(inc app).docx (DOCX)

Size: 78.82 KB

Maternity Leave Policy(inc app).docx (DOCX)

Size: 78.47 KB

paternity Policy.doc (DOC)

Size: 83 KB

Dealing with Employee Grievances Policy.pdf (PDF)

Size: 233.18 KB

Capability Policy.pdf (PDF)

Size: 225.19 KB

Annual Leave Policy.pdf (PDF)

Size: 186.11 KB

Promoting Attendance Policy.pdf (PDF)

Size: 196.2 KB

Change of Base Policy (PDF)

Size: 335.38 KB

Valuing Service Policy (PDF)

Size: 60.58 KB

NHS Retirement Policy (PDF)

Size: 493.99 KB

Redeployment Policy (PDF)

Size: 269.48 KB

Redeployment Questionnaire (DOCX)

Size: 60.64 KB

Gender Based Violence

Gender Based Violence

Domestic Abuse Policy (PDF)

Size: 1.31 MB

Guidance for Managers and Staff - Domestic Abuse (PDF)

Size: 324.45 KB

ESW GBV Guidance for Manager (PDF)

Size: 327.59 KB

ESW Sexual Harassment (PDF)

Size: 140.88 KB

Support Services (DOCX)

Size: 19.13 KB

ESW - Domestic Abuse (PDF)

Size: 140.57 KB

Gender Based Violence Policy (PDF)

Size: 493.49 KB

Covid-19

Absence from Work (PDF)

Size: 72.94 KB

Hand washing (PDF)

Size: 69.47 KB

Returning Travellers (PDF)

Size: 118.82 KB

School Trips_Healthcare Professionals_Public (PDF)

Size: 82.85 KB

Staff Guidance (PDF)

Size: 83.48 KB

Workplace Information (PDF)

Size: 111.79 KB

Employee FAQs (DOCX)

Size: 28.57 KB

Coronavirus Special Leave (DOCX)

Size: 82.6 KB

Tips for Working from Home (DOCX)

Size: 18.16 KB

Schools Briefing (PDF)

Size: 128.29 KB

Record absence in SEEMiS (PDF)

Size: 570.56 KB

FAQs for Contracted Teaching Staff (DOCX)

Size: 17.45 KB

Employee Assistance Programme (PDF)

Size: 569.7 KB

Arrangements for NHS Scotland Staff (PDF)

Size: 344.93 KB

Wellbeing Matters (DOCX)

Size: 347.1 KB

Breath Awareness Audio

Guided Full Body Relaxation Audio

Love and Kindness Meditation Audio

Coronavirus Scam Postcard (PDF)

Size: 197.38 KB

Coronavirus Social Media Pack (DOCX)

Size: 1.36 MB

Mental Health Reps List (XLSX)

Size: 22.88 KB

ICT Provision (PDF)

Size: 78.76 KB

Occupational Health Advice (PDF)

Size: 88.67 KB

Occupational Health, Safety & Wellbeing Advice (PDF)

Size: 143.2 KB

Building Security Advice (PDF)

Size: 94.34 KB

Deployment Induction (DOCX)

Size: 20.29 KB

Working from Home - Fire Safety (PDF)

Size: 9.41 KB

Domestic Abuse - Safety Plan (PDF)

Size: 53.14 KB

Testing Guidance (DOCX)

Size: 29.8 KB

Testing Process Flowchart (PDF)

Size: 72.45 KB

Back Care (PPT)

Size: 1.88 MB

Test & Protect Management Guidance (PDF)

Size: 73.74 KB

Test & Protect Flow Chart (PDF)

Size: 121.46 KB

Return to Work Guidance for Vulnerable Staff (PDF)

Size: 166.91 KB

Support for Shielding Staff (PDF)

Size: 113.48 KB

Human Resources FAQs (XLSX)

Size: 34.94 KB

Return to Work Guidance Flowchart (PDF)

Size: 124.99 KB

Scot Gov Health Assessment (PDF)

Size: 767.34 KB

Healthy Homeworking Resolutions (PDF)

Size: 292.42 KB

Covid-19 Available Staff Form (XLSX)

Size: 9.8 KB

Service Staffing Requirement Form (DOCX)

Size: 67.4 KB

Scottish Government Advice Cards (DOCX)

Size: 13.21 KB

Covid-19 Guidance - Workplace (PDF)

Size: 218.17 KB

Distance Aware Toolkit (PDF)

Size: 716.17 KB

Changes to Self Isolation and Testing - NHS Inform (PDF)

Size: 148.68 KB

People and Talent Strategies

People Strategy v21 (PDF)

Size: 595.07 KB

Talent Strategy (PDF)

Size: 328.73 KB

Recover, Reshape and Reprioritise

Deployment

Engagement and Partnership Working

HR Sub Group Actions - 08 February 2016 (PDF)

Size: 136.51 KB

HR Sub Group Agenda - 23 August 2016 (PDF)

Size: 85.05 KB

HR Sub Group Actions - 23 August 2016 (PDF)

Size: 142.97 KB

HR Sub Group Agenda - 21 March 2017 (PDF)

Size: 127.42 KB

HR Sub Group Actions - 21 March 2017 (PDF)

Size: 136.94 KB

HR Sub Group Agenda - 22 August 2017 (PDF)

Size: 104.06 KB

HR Sub Group Actions - 22 August 2017 (PDF)

Size: 157.24 KB

HR Sub Group Agenda - 17 April 2018 (PDF)

Size: 134.66 KB

HR Sub Group Actions - 17 April 2018 (PDF)

Size: 204.97 KB

HR Sub Group Agenda - 05 September 2018 (PDF)

Size: 120.81 KB

HR Sub Group Agenda - February 2019 (PDF)

Size: 135.35 KB

HR Sub Group Actions - February 2019 (PDF)

Size: 205.44 KB

HR Sub Group Agenda - 05 March 2020 (PDF)

Size: 121.81 KB

HR Sub Group Agenda - 29 October 2020 (PDF)

Size: 141.77 KB

HR Sub Group Actions - 29 October 2020 (PDF)

Size: 176.42 KB

HR Sub Group Agenda - 08 March 2021 (PDF)

Size: 123.4 KB

HR Sub Group Actions - 08 March 2021 (PDF)

Size: 173.15 KB

HR Sub Group Agenda - 14 June 2021 (PDF)

Size: 123.64 KB

HR Sub Group Actions - 14 June 2021 (PDF)

Size: 188.6 KB

HR Sub Group Agenda - 27 October 2021 (PDF)

Size: 104.47 KB

HR Sub Group Actions - 27 October 2021 (PDF)

Size: 164.79 KB

HR Sub Group Agenda - 30 March 2022 (PDF)

Size: 107.43 KB

HR Sub Group Actions - 30 March 2022 (PDF)

Size: 144.26 KB

HR Sub Group Agenda - 22 June 2022 (PDF)

Size: 105.32 KB

HR Sub Group Actions - 22 June 2022 (PDF)

Size: 142.29 KB

HR Sub Group Agenda - November 2022 (PDF)

Size: 105.39 KB

HR Sub Group Actions - November 2022 (PDF)

Size: 164.53 KB

HR Sub Group Agenda - 08 February 2023 (PDF)

Size: 105.14 KB

HR Sub Group Actions - 08 February 2023 (PDF)

Size: 120.02 KB

HR Sub Group Agenda - 09 August 2023 (PDF)

Size: 91.08 KB

HR Sub Group Actions - 09 August 2023 (PDF)

Size: 178.87 KB