Privacy notices - Civic Government licence
PurposeCivic Government licence
The Highland Council is the licensing authority for various types of licensable activities in the Highland area which come under either the Civic Government (Scotland) Act 1982 and associated regulations (the 1982 Act) or the Housing (Scotland) Act 2006 (the 2006 Act).
Under the 1982 Act, a licence is required for:
- Boat hire
- Commercial window cleaning
- Indoor sports premises
- Itinerant metal dealing
- Knife dealing
- Late hours catering
- Market operating
- Metal dealing
- Private hire car driving
- Private hire car operating
- Public entertainment
- Second hand dealing
- Second hand vehicle dealing
- Sex shop operating
- Sexual entertainment venues
- Short-term lets
- Skin piercing and tattooing
- Street trading
- Taxi booking office operating
- Taxi driving
- Taxi operating
Our permission is also required under the 1982 Act to hold a charitable collection or to hold a march or parade.
Under the 2006 Act, a licence from us is required to operate a house or flat as a house in multiple occupation (HMO).
As well as processing applications for these types of licences or permissions, we have a responsibility for handling complaints about licence holders or licensed premises or vehicles, for reviewing existing licences where necessary and for issuing various reminder notices to licence holders, such as reminders when licence renewals are due. We arrange medical check ups for taxi and private hire car drivers to ensure they meet DVLA Group 2 medical standards. We also have to arrange vehicle inspections and meter tests for taxi and private hire car operators to make sure their vehicle meets the standards, and inspections by the Environmental Health service for certain types of premises, vehicles and trailers to ensure that food hygiene, health and safety and HMO standards are met.
Personal information is needed to allow us to process your application for a licence, to determine your application and issue your licence, to include your licence in the public register of licences, to ensure you comply with the terms of your licence, to send you any necessary reminder notices and to process and determine any complaints we receive in respect of your licence.
Where licence fees are payable, payments are taken through an online form on our website or by phoning or attending our Service Centre.
If you don't give us your informationIf you don’t provide all of the personal information which is requested in our licence or permission application forms, we will be unable to process or determine your application and it will be returned to you.
Conditions for processing personal informationWe have a legal obligation under the 1982 Act and the 2006 Act to administer these licensing and permission functions in the Highland area. If you wish to hold a licence, we must process your personal information to fulfil this legal obligation.
- View personal data
- Change personal data
- Delete personal data
- Restrict processing of personal data
Who we share your information with
Your information will be shared with Police Scotland and any relevant council services who may need to inspect your premises, site, vehicle or trailer.
Where premises (including temporary structures) are involved, your information will also be shared with the Scottish Fire and Rescue Service who may carry out an inspection.
For public entertainment events, your information may also be shared with NHS Highland and the Ambulance Service to assess first aid provision. We may also share your information with Bear Scotland, Transport Scotland and Traffic Scotland where traffic management during the event needs to be assessed.
Your information may also be shared with the Home Secretary, where we are required to check your right to work in the UK.
In relation to short-term let licensing, data will be shared with the Scottish Government for statistical and research purposes, which may involve some additional data linkage for analysis purposes where appropriate.
How long we hold your informationYour information will be held for 2 years after you cease to hold a licence or, in the case of refusal of a licence application, 2 years from the date of the refusal.
Automated processingYour personal information is not subject to automated decision making or profiling.
The data controller is The Highland Council
Data Protection Officer
Data Protection Officer
Highland Council Headquarters
If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner:
Information Commissioner's Office
Tel: 0303 123 1113