Privacy notices - Participation, Research, and Consultation with Children and Young People

We are committed to ensuring that children and young people’s voices are heard in decision-making processes that affect them. To support this, we collect information from professionals engaging in participatory work, research, consultations, surveys, and similar activities with children and young people.

We collect information to:
•    Monitor and evaluate participatory work with children and young people.
•    Identify trends, themes, and areas for improvement.
•    Ensure children and young people’s voices influence policy, service design, and decision-making.
•    Promote best practice in participation and engagement.
•    Support compliance with legal and policy frameworks that protect and uphold children’s rights.

We may collect:
•    Details of participatory activities, research, surveys and consultations.
•    Professional contact details (e.g., name, role, organisation).
•    Feedback on participation processes.
•    Summary information about children and young people’s views (ensuring individual children are not identifiable).
•    What action has been taken as a result of what children and young people have been shared.

This information will be collected in the main part via Microsoft Forms.
 

You will not be able to participate in the Children's Rights and Participation Improvement Group.

Our legal basis under UK GDPR is:
• Article 6(1)(e) – processing is necessary for a task carried out in the public interest.

We process this information in line with:
•    The UNCRC (Incorporation) (Scotland) Act 2024 – ensuring children’s rights, including their right to be heard (Article 12), are upheld in decision-making.
•    The Children and Young People (Scotland) Act 2014 – promoting wellbeing and ensuring children’s views inform service planning and delivery.

 

• View personal data
• Change personal data
• Delete personal data
• Restrict processing of personal data

Find out more about your rights

•    Information is stored securely and only accessed by authorised personnel.
•    We do not share personal data unless required by law or necessary for public interest research, in which case appropriate safeguards are in place.
•    Any reports or findings will not identify individuals unless explicit consent has been obtained.
 

We only keep your information for as long as necessary to fulfil the purposes outlined in this notice. In line with data protection principles and Highland Council’s retention policies the information will be held for 5 years to support long term policy development and service improvement.
After this time, information will be deleted or anonymised in line with data protection requirements.
 

Your personal information is not subject to automated decision making or profiling.

The data controller is The Highland Council

Data Protection Officer
Highland Council Headquarters
Glenurquhart Road
Inverness
IV3 5NX
01463 702029   

dpo@highland.gov.uk

If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113

https://ico.org.uk/global/contact-us/