Agendas, reports and minutes

A meeting of the Corporate Resources Committee will take place in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Wednesday 15 November 2017 at 10.30 am.

Webcast Notice: This meeting will be filmed and broadcast over the Internet on the Highland Council website and will be archived and available for viewing for 12 months thereafter.

You are invited to attend the meeting and a note of the business to be considered is attached.

Yours faithfully

Stewart Fraser
Head of Corporate Governance

1. Apologies for Absence    
Leisgeulan

2. Declarations of Interest
Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from officers prior to the meeting taking place.

3. Good News Stories     
Naidheachdan Matha

The Committee is invited to note that:-

• Linda Thornton, Team Leader in the Corporate Resources Service, has recently graduated with a Batchelor of Arts in Business and Management, studied through the UHI; and
• The Highland Council Learning & Development Team have won the SQA Life Long Learning Centre Award (Highly Commended) for 2017.

4. Membership of Sub-Committees, Working Groups, etc
Ballrachd Fho-chomataidhean, Bhuidhnean-obrach, is eile

The Committee is invited to agree that:- 

i. Mr C MacLeod is replaced by Mrs L MacDonald on the Appeals Committee; and
ii. Ms M Smith is replaced by Mr D Louden on the Employment Release Sub-Committee; Head of Service Recruitment Panel; and Non-Domestic Rates Appeals Committee. 

CARE AND LEARNING SERVICE
CHÙRAIM AGUS AN IONNSACHAIDH

5. Gaelic Update    
Fios às Ùr mun Ghàidhlig 

There will follow Report No RES/53/17 by the Director of Care and Learning.

FINANCIAL MONITORING
SGRÙDADH IONMHASAIL

6. Corporate Revenue Monitoring Report to 30 September 2017
Aithisg Sgrùdaidh Teachd-a-steach Corporra gu 30 Sultain 2017

There is circulated Report No RES/54/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. consider the financial position of the General Fund and HRA revenue budgets as at 30 September 2017 and note the estimated year end forecast;
ii. note the status of budgeted savings in the year; and
iii. approve the mid-year budget virements as detailed in Appendix 8 to the report.

7. Corporate Capital Monitoring Report to 30 September 2017
Aithisg Sgrùdaidh Calpa Corporra gu 30 Sultain 2017

There is circulated Report No RES/55/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider the financial position of the General Fund and HRA Capital Programmes as at 30 September 2017.

8. Finance Service and Welfare Budget Revenue Monitoring to 30 September 2017
Sgrùdadh Teachd-a-steach Buidseat Seirbheis an Ionmhais agus Sochair gu 30 Ògmhios 2017

There is circulated Report No RES/56/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider the Revenue Monitoring position for the period to 30 September 2017.

9. Corporate Development Service Revenue Monitoring Report to 30 September 2017 
Aithisg Sgrùdaidh Teachd-a-steach Seirbheis an Leasachaidh Chorporra gu 30 Ògmhios 2017

There is circulated Report No RES/57/17 dated 3 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. consider and agree the financial position of the Corporate Development Service budget as at 30 September 2017; and
ii. note the status of budgeted savings in the year.

10. Corporate Development Service Capital Monitoring Report to 30 September 2017
Aithisg Sgrùdaidh Calpa Seirbheis an Leasachaidh Chorporra gu 30 Ògmhios 2017

There is circulated Report No RES/58/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider and agree the financial position of the Corporate Development Service capital budget as at 30 September 2017.

11. Chief Executive’s Office and Members’ Revenue Monitoring Report to 30 September 2017 
Aithisg Sgrùdaidh Teachd-a-steach Oifis an Àrd-Oifigeir agus nam Ball gu 30 Ògmhios 2017

There is circulated Report No RES/59/17 dated 6 November 2017 by the Chief Executive.

The Committee is invited to:-

i. consider and agree the financial position of the Chief Executive’s Office and Members’ budget as at 30 September 2017; and
ii. note the status of budgeted savings in the year. 

12. Chief Executive’s Office Capital Monitoring Report to 30 September 2017    
Aithisg Sgrùdaidh Calpa Oifis an Àrd-Oifigeir gu 30 Ògmhios 2017     

There is circulated Report No RES/60/17 dated 6 November 2017 by the Chief Executive.

The Committee is invited to consider and agree the monitoring position for the Chief Executive’s Office capital budget as at 30 September 2017.

CORPORATE RESOURCES SERVICE
SEIRBHEIS NAN GOIREASAN CORPORRA

13. Treasury Management
Rianachd Ionmhais

(a) Summary of Transactions
Geàrr-chunntas Ghnothaichean

There is circulated Report No RES/61/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider the Treasury Management Summary of Transactions as circulated.

(b) Mid-Year Treasury Management Report 2017/18
Aithisg Stiùiridh Meadhan-Bliadhna an Ionmhais 2017/18

There is circulated Report No RES/62/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. consider the Treasury Management Mid-Year Review 2017/18;
ii. note the pending reclassification of the Council to “retail” status under the Markets in Financial Instrument Directive 2014/65 MiFID II; and
iii. agree the Council will complete the required documentation to “opt up” to “professional” status in order to ensure it can continue to implement an effective investment strategy.

14.    Performance Reports
Aithisgean Coileanaidh

(a) Finance Service and Corporate Development Service Quarterly Performance Report 
Aithisg Dèanadais Ràitheil Seirbheis an Ionmhais

There is circulated Report No RES/63/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider the statutory and key performance indicators as circulated.

(b) Annual Occupational Health Safety and Wellbeing (OHSW) Report 2016-17
Aithisg Bhliadhnail Slàinte agus Soirbheas Slàinte Dreuchdail 2016-17

There is circulated Report No RES/64/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. note the achievements and performance for 2016/17; and
ii. approve the OHSW Annual Report.

15. Commercial and Procurement Shared Service
Seirbheis Cho-roinnte Mhalairteach agus Solair

(a) Commercial & Procurement Shared Services Savings Update
Cunntas às Ùr mu Shàbhalaidhean Seirbheisean Co-roinnte Malairteach agus Solair

There is circulated Report No RES/65/17 dated 6 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. consider the position on procurement related savings;
ii. note progress to date and savings achieved; and 
iii. note the role of the Commercial and Procurement Shared Services enabling the delivery of Service savings.

(b) Joint Procurement Strategy
Ro-innleachd Solair nan Seirbheisean Co-roinnte

There is circulated Report No RES/66/17 dated 3 November 2017 by the Director of Corporate Resources.

The Committee is invited to:-

i. approve the Joint Procurement Strategy on behalf of The Highland Council for 2017-2022; and
ii. note that the Strategy will be published once approved by Aberdeen City and Aberdeenshire Councils.

(c) Contract Standing Orders
Òrdughan Seasmhach Cunnraidh

There is circulated Report No RES/67/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is invited to approve the adoption and implementation of the revised Contract Standing Orders.

16. ICT Projects Update
Cunntas às Ùr mu Phròiseactan ICT

There is circulated Report No RES/68/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is invited to consider the report.

17. Technology Transformation Programme and Network Refresh     
Ùrachadh Prògram agus Lìonra Cruth-atharrachaidh Teicneòlais

There is circulated Report No RES/69/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is asked to consider the update on the ICT Transformation and Network Programmes. 

18. Corporate Resources Workforce Planning Report 2017-2021    
Aithisg Dhealbhaidh Sgioba-obrach nan Goireasan Corporra 2017-2021

There is circulated Report No RES/70/17 dated 2 November 2017 by the Director of Corporate Resources.

The Committee is invited to agree the Corporate Resources Workforce Plan 2017 – 2021.

19. Community Empowerment Act (Scotland) – Community Asset Transfer - Review Process    
Achd Cumhachdachaidh nan Coimhearsnachdan (Alba) – Gluasad So-mhaoin Coimhearsnachd – Pròiseas Ath-sgrùdaidh

Members are advised that the Community Empowerment Act (Scotland) – Community Transfer – requires the Council to consider requests from communities for the transfer of land and buildings. 

In this regard, requests which are recommended for approval will be considered by the Environment, Development and Infrastructure Committee. 

Where requests are refused, community bodies have a right to ask for a review of that decision within a timescale of six months. On that basis, it is proposed that a Review Panel comprising five Members (one Member from each political group) with Substitutes if necessary should be set up from within the membership of the Corporate Resources Committee.

It should also be noted that, following consideration and decision by the Review Panel, community bodies will still have a further right of appeal to Scottish Ministers.

Members are asked to agree the establishment of the Review Panel in relation to the Community Asset Transfer review process as detailed.

DEVELOPMENT AND INFRASTRUCTURE
LEASACHADH AGUS BUN-STRUCTAIR

20. Highland LEADER Programme – Cashflow Finance 
Prògram LEADER na Gàidhealtachd – Ionmhas Sruth-airgid

There is circulated Report No RES/71/17 dated 6 November 2017 by the Director of Development and Infrastructure.

The Committee is invited to:- 

i. note the take up of loan finance through the Highland Council support scheme to date; and
ii. agree to amend the criteria for accessing Highland Council loan finance support as described in the report.

MINUTES OF MEETINGS
GEÀRR-CHUNNTAS CHOINNEAMHAN

21. Commercial Board: Minutes of Meetings
Bòrd Malairteach: Geàrr-chunntasan Choinneamhan

There is circulated Minutes of Meetings of the Commercial Board held on *28 September 2017 and 9 November 2017 (to follow).

The Committee is invited to approve the Minutes and agree the recommendations contained therein. 

22. Minutes of Meetings
Geàrr-chunntasan Choinneamhan

The following Minutes of Meetings are circulated for confirmation:-

i. Employment Release Sub-Committee held on 28 September 2017;
ii. Appeals Committee held on 20 September, 21 September and 26 September 2017;
iii. Central Safety Committee held on 8 September and 2 November 2017; 
iv. Non Domestic Rates Appeals Committee held on 11 October 2017; and 
v. Staff Partnership Forum held on 2 November 2017.