Agendas, reports and minutes

Minutes of Meeting of the Care, Learning and Housing Committee held in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Wednesday 21 August 2019 at 10.05 am.

Present:

Mrs J Barclay, Mr B Boyd, Mr R Bremner (by video conference), Mrs I Campbell, Mr A Christie (am only), Mr J Finlayson (Chair), Mr A Graham, Mr T Heggie (pm only), Mr A Jarvie, Ms E Knox, Mr D Mackay, Mr W MacKay (by video conference, am only), Mr G MacKenzie, Mrs I MacKenzie, Mr D Macpherson, Mrs B McAllister, Ms L Munro (Vice Chair), Mrs F Robertson, Mr G Ross, Mr C Smith

Religious Representatives:

Ms S Lamont, The Very Rev S Murray    
    
Youth Convener:

Ms E Leitch    
    
Non-Members also present:    

Mr K Gowans, Mr A Henderson, Mr B Lobban (am only), Mr D Louden, Mrs A MacLean (am only), Mr A Rhind (am only), Mrs T Robertson (am only), Mr A Sinclair

In attendance:

Ms D Manson, Chief Executive
Mr A Gunn, Chief Officer Resources, Care and Learning Service
Ms A Clark, Acting Head of Policy, Chief Executive’s Service
Mr B Porter, Head of Resources, Care and Learning Service
Ms K Ralston, Interim Head of Children’s Services, Care and Learning Service
Dr J Vance, Interim Head of Education, Care and Learning Service
Mr D Goldie, Head of Housing and Building Maintenance, Community Services
Mr B Cameron, Housing Policy and Investment Manager, Community Services
Ms S Harrington, Senior Manager Early Years, Care and Learning Service
Mr I Kyle, Children’s Planning Manager, Care and Learning Service
Ms S McKandie, Benefits & Welfare Manager, Corporate Resources Services
Mr M Mitchell, Finance Manager, Corporate Resources Service
Mr S O’Dell, Project Manager – ICTiL, Chief Executive’s Service
Mr R Quigley, Digital Citizenship Secondment, Care and Learning Service
Ms F Shearer, Area Care & Learning Manager (South), Care and Learning Service
Ms D Munro, Training Officer (Child Protection), Care and Learning Service
Ms J Douglas, Care and Learning Alliance (Third Sector)
Ms G Newman, Highland Children’s Forum (Third Sector)
Ms C Nichols, Youth Highland (Third Sector)
Ms S Blyth, Highland Parent Council Partnership
Miss J Maclennan, Principal Administrator, Chief Executive’s Office
Miss M Murray, Committee Administrator, Chief Executive’s Office

Also in attendance:

DCI V McLaughlin, Chair of the Highland Child Protection Committee
Mr I Murray, Chief Executive, High Life Highland
Mr S Walsh, Chief Executive Designate, High Life Highland
Teachers and pupils from Duncan Forbes Primary School
Head Teachers from the Change Team

An asterisk in the margin denotes a recommendation to the Council.  All decisions with no marking in the margin are delegated to the Committee.

Mr J Finlayson in the Chair

Business

1.    Apologies for Absence
Leisgeulan

Apologies for absence were intimated on behalf of Mrs G Campbell-Sinclair, Mrs M Cockburn, Mr R MacWilliam, Mrs M Paterson, Ms N Sinclair, Mr W Skene and Prof H van Woerden.

2.    Declarations of Interest
Foillseachaidhean Com-pàirt

The Committee NOTED the following declarations of interest:-

Item 5 - Mr A Christie (financial) and Mr K Gowans and Ms L Munro (both non-financial)
Item 7 – Mr A Christie (financial and non-financial) and Mrs A MacLean (non-financial)
Item 8 – Mr A Christie (financial and non-financial)
Item 9 – Mr A Christie (non-financial) 
Item 10 – Mr A Christie (non-financial) 
Item 11 – Mr A Christie (financial and non-financial)
Item 13 – Mr A Jarvie, Mr D Louden, Mr D Macpherson, Ms L Munro, Mr G Ross and Mr C Smith (all non-financial)
Item 14 - Mr A Christie (financial)
Item 15 - Mr A Christie (financial)
Item 19 - Mr A Christie (financial)
Item 21 - Mr A Christie (financial)
Item 23 – Mr A Jarvie, Mr D Macpherson and Ms L Munro (all non-financial)
Item 24 – Mr K Gowans, Mr A Jarvie, Mr D Macpherson and Ms L Munro (all non-financial)
Item 26v - Mr A Christie (financial)

3.    Good News/Outstanding Achievements
Naidheachdan Matha/Coileanaidhean Air Leth

There had been tabled a list of good news and outstanding achievements by people and groups.

The Chair commended young people across Highland for their achievements and thanked the staff who had worked on the various initiatives. In particular, the increased academic performance of young people from deprived backgrounds was welcomed and a report analysing this data to identify and spread good practice was sought for a future meeting.

The Committee:-

i.    NOTED the good news and outstanding achievements; and
ii.   AGREED that a report be submitted to a future meeting analysing the increased academic performance of young people from deprived areas to identify good practice.

4.    Recess Powers
Cumhachdan Fosaidh

The Committee NOTED that the recess powers granted by the Council at its meeting on 27 June 2019 had not been exercised in relation to the business of the Committee.

5.    Presentation: Child Protection in Highland
Taisbeanadh: Dìon Chloinne sa Ghàidhealtachd

Declarations of Interest: 

Mr A Christie declared a financial interest as a Non-Executive Director of NHS Highland and a non-financial interest as General Manager of Inverness, Badenoch and Strathspey Citizens Advice Bureau in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion.

The following Members declared non-financial interests in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion:-

Mr K Gowans – employee of UHI whose students had collaborated on work with the Child Protection Committee
Ms L Munro – Member of the Child Protection Committee

DCI Vincent McLaughlin, Chair of the Highland Child Protection Committee (CPC), and Donna Munro, Lead/Training Officer, gave a presentation outlining the role of the CPC in developing and implementing child protection strategy across Highland, with a specific focus on accountability, continuous improvement and the role everyone had to protect children and young people from harm and abuse in Highland communities.

In addition, the Highland Child Protection Committee Improvement Plan 2019-2022 had been circulated information.

During discussion, the following issues were considered:

• information was sought, and provided, on the current top concerns and priorities, these being as detailed in the improvement plan, with particular emphasis on continuous improvement to tackle the wide range of issues affecting neglect, such as parental substance abuse and mental health;
• Member involvement in the work of the CPC was urged to improve the safety of children across Highland.  A seminar for Members was suggested to facilitate this; and
• DCI Vincent McLaughlin was congratulated for his new appointment within Police Scotland and thanked for his chairmanship and contribution to the Committee over the previous five years.

The Committee:-

i.    NOTED the presentation and the Highland Child Protection Committee Improvement Plan 2019-2022; and
ii.    AGREED to hold a seminar for Members on Child Protection issues.

6.    Presentation: Mock Court Project
Taisbeanadh: Pròiseact Cùirte Fuadain

A presentation was provided by representatives of Duncan Forbes Primary School who, last academic session, had taken part in a national Mock School Court Case Project.  The project had been running for a number of years but it was the first time schools in Highland had taken part.  Pupils had prepared prosecution and defence evidence and tried three cases at Inverness Sheriff Court in front of a Sheriff.  The school had attended the finals in Edinburgh where they had won awards for journalism and artistry.

The pupils were congratulated for their outstanding performance and exemplary behaviour during the competition, and the staff were thanked for the additional work and learning that they had put into the process.  Two Highland schools had taken part last year and 12 were involved this year, with some valuable assistance being provided by local solicitors.

The Committee NOTED the presentation.

23.    YouthWorksHighland – Highland Youth Work Strategy 2019-2024
Obair Òigridh na Gàidhealtachd – Ro-innleachd Obair Òigridh na Gàidhealtachd 2019-2024

Declarations of Interest: Mr A Jarvie, Mr D Macpherson and Ms L Munro declared non-financial interests in this item as Directors of High Life Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion.

There had been circulated Report No CLH/60/19 dated 12 August 2019 by the Chief Executive, High Life Highland.

A presentation was provided by the Youth Convenor, Esme Leitch, explaining the 15-month process that had been undertaken to produce the strategy, with full involvement of young people, as detailed in the report. The next step was the development of an action plan over the coming 6 months, which would be reported on annually to partners. 

During discussion, the following issues were raised:-

• Esme Leitch was congratulated for her tremendous work on the strategy and with the Highland Youth Parliament.  The importance of listening to young people, and providing them with resources and facilities, was emphasised by several Members, with reference to the significant impact decisions made by the Council could have on their lives;
• focus should now be on delivery of the action plan, working with young people, partners and community groups;
• the report lacked budget information and this was requested for future reports;
• it was hoped that there would not be a gap between strategies in future, as there had been in the past;
• in addition to the many young people involved in the development of the strategy, the involvement of third sector organisations and other partners was welcomed;
• the importance of youth work was emphasised and Members were urged to increase their involvement where possible, including through the Highland Youth Parliament or through High Life Highland initiatives to give children, especially those from deprived backgrounds, a voice in decisions affecting them;
• Ian Murray was thanked for his work as Chief Executive of High Life Highland in advance of his forthcoming retirement; and
• regular review and evaluation of the strategy was assumed.

The Committee:-

i.    AGREED to endorse the Highland youth work strategy contained in Appendix 1;
ii.    NOTED that the cross-sector For Highland’s Children Four - Youth Work Improvement Group (which included young people) and the Highland Youth Parliament would develop an annual action plan to deliver the strategy;
* iii.    AGREED TO RECOMMEND that Ms A MacLean attend the Youth Work Improvement Group; and
iv.    NOTED that progress towards the delivery of the strategy would be reported in a variety of settings and that reporting to the Council would be annually through the regular High Life Highland progress reports.

24.    High Life Highland
High Life na Gàidhealtachd

Declarations of Interest:

Mr A Jarvie, Mr D Macpherson and Ms L Munro declared non-financial interests in this item as Directors of High Life Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion.

Mr K Gowans declared a non-financial interest as his wife was an employee of High Life Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

At his final meeting of the Committee, the Chief Executive of High Life Highland gave a brief review of the work of High Life Highland to date, since the Council established the charity in 2011.

Issues covered during the presentation included the nine key areas of work, assumed and actual benefits of the establishment of High Life Highland and a summary of the overall approach, ‘earn more, cost less, grow to protect’. Customer visits were increasing, there were 41 new facilities and services since 2011, and many mutually beneficial partnerships had been established.

During discussion, the following issues were raised:-

• Members welcomed the success of High Life Highland, with many benefits experienced over and above the original aims.  Ian Murray was congratulated on his leadership, drive and commitment, and reference was made to several specific services that had benefited including music tuition, the Strathpeffer Pavilion, improvements to Thurso Leisure centre, and youth work;
• in relation to possible aspirational initiatives in the future, reference was made to community parklands and to a running track in Thurso;
• a key benefit of an Arm’s Length Organisation such as High Life Highland was improved speed of decision making compared to a Local Authority and it was hoped this would continue; 
• clarification was sought, and provided, on progress with the Lochalsh Leisure Centre; and
• the Chair thanked Ian Murray for his 31 years of service to the Council, the last eight being as Chief Executive of High Life Highland, and presented him with a gift on behalf of the Committee.

The Committee NOTED the position.

7.    Advice and Information Services: End of Year Monitoring 2018/19
Seirbheisean Comhairle agus Fiosrachaidh: Sgrùdadh Deireadh Bliadhna 2018/19

Declarations of Interest: Mr A Christie declared a financial interest as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion.

There had been circulated Report No CLH/44/19 dated 19 July 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• the dedication of staff involved in the provision of advice and information services, both in the Council and the voluntary sector, was commended.  Many people were struggling with basic entitlement such as food and housing, and the benefit gains set out in the report would not be possible if not for the interventions of staff, against a challenging regulatory backdrop.  It was suggested that the Chair write to staff in recognition of their work and ask the Acting Head of Revenues and Customer Services to convey the Committee’s thanks to the external organisations involved.  The Chair undertook to do so;
• it was necessary to continue to highlight where government decisions and regulations were having an adverse impact on people’s lives;
• the number of customer contacts and the significant financial gains for customers, which also strengthened the Highland economy, were recognised;
• information was sought, and provided, on the steps being taken to move resource from collecting debt to helping customers to avoid it; and
• recipients of benefits had historically been unemployed, and the graph in section 6.3 of the report highlighted the increase in in-work poverty.

Thereafter, the Committee NOTED that:-

i.    in excess of 22,000 customers had been assisted by the Council’s Welfare Support Team and Citizens Advice during 2018/19 for support with welfare, debt and housing issues;
ii.    financial gains for customers had exceeded £22.5 million. This represented a £14.07 return for every £1 allocated in Advice and Information services by the Council;
iii.    a total of £11.2 million of debt (including £2.4m relating to mortgage/other secured loans) had been presented to Citizens Advice which represented a 56% decrease compared to 2016/17; and
iv.    Citizens Advice had supported 2,625 customers (including social rented, private rented and home owners) seeking housing advice, highlighting the demand for consistent accessible support on these issues.

8.    Local Child Poverty Action Report
Aithisg Gnìomha Bochdainn Chloinne Ionadail

Declarations of Interest: Mr A Christie declared a financial interest as a Non-Executive Director of NHS Highland and a non-financial interest as General Manager of Inverness, Badenoch and Strathspey Citizens Advice Bureau in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion.

There had been circulated Report No CLH/45/19 dated 12 June 2019 by the Acting Head of Policy.

During discussion, the following issues were raised:-

• a significant amount of work had gone into producing the report and it was suggested that it would be helpful to arrange a seminar, in conjunction with partners, to tease out some of the elements of the report and increase understanding of child poverty.  Particular reference was made to young carers, who not only had caring responsibilities but often had to take care of shopping, household bills etc; and
• the Action Report presented real opportunities but it was necessary to embed it much more in Community Partnership plans.

Thereafter, the Committee AGREED:-

i.    the Local Child Poverty Action Report for Highland for 2018/19; and
ii.    that a Members’ seminar on child poverty be arranged, in conjunction with partners, and that it be tied in with the seminar on Child Protection issues agreed under item 5.

9.    Housing Revenue Account (HRA) and Non-HRA Budget Monitoring Statement to 30 June 2019
Aithris Sgrùdaidh Buidseat Cunntas Teachd-a-steach Taigheadais agus Teachd-a-steach Neo-thaigheadais gu 30 Ògmhios 2019

Declaration of Interest: Mr A Christie declared a non-financial interest in this item as General Manager of Inverness, Badenoch and Strathspey Citizens Advice Bureau but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/46/19 dated 12 August 2019 by the Interim Chief Officer Resources (Community Services).

During discussion, information was sought, and provided, on the following points:-

• the gross income and expenditure year to date figures, and whether they had been accrual adjusted;
• the significant projected underspend on staff costs, whether this had had an adverse impact on service delivery, and whether there were any issues/delays in terms of the Authority to Recruit (ATR) process; and
• the increased use of mainstream properties for temporary accommodation, and the associated impact on rent income.

Thereafter, the Committee APPROVED the budget position on the Housing Revenue Account and Non-Housing Revenue Account.

10.    Housing Performance Report – 1 April to 30 June 2019
Aithisg Coileanaidh Taigheadais – 1 Giblean gu 30 Ògmhios 2019

Declaration of Interest: Mr A Christie declared a non-financial interest in this item as General Manager of Inverness, Badenoch and Strathspey Citizens Advice Bureau but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/47/19 dated 12 August 2019 by the Interim Chief Officer Resources (Community Services).

During discussion, Members again referred to the significant projected underspend on staff costs, as reported under the previous item, and queried whether there had been any adverse impact on service provision, including management of rent arrears, as a result.  Concern was expressed regarding the length of time taken to process ATR requests and the overall impact on the provision of community services, including housing.  It was suggested that it was necessary to review the ATR process and consider how effective the Council was in terms of employing people to fill vacant posts to ensure that services were being delivered as efficiently and effectively as possible.  In responding to the issues raised, the Chief Executive explained that it was important that Members understood the reality of what the challenging financial climate meant for services, and the associated governance arrangements.  Information was being collated in that regard and would be shared with Members in advance of the budget process.

The Committee otherwise NOTED the information provided on housing performance in the period 1 April 2019 to 30 June 2019.

11.    Care and Learning Revenue Budget Monitoring Quarter 1 2019/20
Sgrùdadh Buidseat Teachd-a-steach Cùraim agus Ionnsachaidh Cairteil 1 2019/20

Declarations of Interest: Mr A Christie declared a financial interest as a Non-Executive Director of NHS Highland and a non-financial interest as General Manager of Inverness, Badenoch and Strathspey Citizens Advice Bureau in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion.

There had been circulated Report No CLH/48/19 dated 29 July 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• information was sought, and provided, on the Adult Services budget year to date expenditure; the future of the Sustainable Education Programme; the budget saving in respect of Specialist Education Services, particularly whether a greater level of training and flexibility of deployment was taking place and what the programme looked like in that regard; and how it was proposed to reduce the costs associated with transporting Looked After and Accommodated Children to school.  In relation to Specialist Education Services, it was confirmed that a copy of the programme would be provided to Mr G MacKenzie and that training uptake was being evaluated; and
• whilst welcoming the improved position on the previous year, concern was expressed regarding the practice of subsidising budget pressures from other areas of the service, thereby diminishing service provision, to achieve a balanced outturn.  The main budget pressures had been the same for many years, and reference was made to previous discussions regarding how to better organise the budget to account for them.   In response, the Chief Executive explained the work that was underway in terms of moving towards a target operating model and realigning budgets, and that progress would be reported to the next budget briefing.

The Committee otherwise NOTED the revenue budget outturn forecast for the year, and the actions being taken to address the budget position in the current year.

12.    Learning Estate Investment Priorities
Prìomhachasan Tasgaidh Oighreachd Ionnsachaidh 

The Committee NOTED that this item had been withdrawn on the basis that the matter would be discussed at a Special Meeting of the full Council on Thursday 22 August 2019.

13.    Update on Review of Funding for External and Third Sector Sports, Leisure, Culture and Community Organisations 
Cunntas às Ùr de Sgrùdadh mu Mhaoineachadh do Bhuidhnean Spòrs, Cur-seachad, Cultair agus Coimhearsnachd bhon Taobh a-muigh agus bhon Treas Roinn

Declarations of Interest:

The following Members declared non-financial interests in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion:-

Mr A Jarvie – Board Member of Highland Disability Sport and Director of High Life Highland
Mr D Louden – attendee at the Management Committee of the Duthac Centre
Mr D Macpherson – Director of High Life Highland
Ms L Munro – Director of High Life Highland
Mr G Ross – Officer Bearer with Highland Disability Sport 
Mr C Smith – Board Member of Highland Disability Sport and Inverness Area Sports Council

There had been circulated Report No CLH/50/19 dated 13 August 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• in relation to the recommendation to reduce village hall funding by £40k, it was queried whether any impact assessment had been carried out and whether there might be merit in deferring consideration of the matter to the next meeting to allow more information to be provided.  In response, the Chair of the Working Group explained that the focus of the group had been equality, fairness and robust ways forward to ensure that organisations were not discriminated against.  The village hall grants scheme allowed halls to apply for a maximum of £500 and the Working Group had reached the view that this was no longer affordable and that £500 could potentially be fundraised.  Whilst no formal impact assessment had been carried out, it had been recognised that ceasing the grants scheme might present difficulties for some communities, hence the recommendation that there be a contingency fund of £10k;
• the difficulty of the task remitted to the Working Group was emphasised;
• some of the organisations affected by the review provided hugely valuable services, and reducing or ceasing the funding they received might impact on their sustainability;
• the Committee had previously endorsed the Youth Work Strategy yet could potentially adversely affect it by not funding organisations that supported it; and
• it had previously been suggested that facilities such as swimming pools could make savings by installing solar panels, and it was queried whether a study had been done in that regard and, if so, what the findings were.

Thereafter, the Committee:-

i.    AGREED the recommendation of the Working Group to reduce village hall funding by £40k, with application criteria to be developed for the remaining contingency fund of £10k; and
ii.    NOTED the process for review, with recommendations to come back to the Care, Learning and Housing Committee for decision, and notification, in October 2019.

14.    NHS Highland Assurance Report
Aithisg Barantais NHS na Gàidhealtachd

Declaration of Interest: Mr A Christie declared a financial interest in this item as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/51/19 dated 5 August 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• in relation to the school nursing service, concern was expressed regarding the statement that maintaining a full staffing complement was challenging, and information was sought on the number of school nurse posts and how many were currently filled.  It was confirmed that figures in that regard would be provided to Mr A Graham;
• information was sought, and provided, on whether there was a timetable for resolution of the technical issues in relation to Child Health Surveillance data; and
• in relation to Speech and Language Therapy and Occupational Therapy, concern was expressed that over 40% of children and young people were not being seen within the 18 week target and information was sought, and provided, on the action being taken to address this issue.

The Committee otherwise scrutinised and NOTED the data and issues raised in the report.

15.    Adult Social Care Update
Cunntas às Ùr mu Chùram Sòisealta Inbheach

Declaration of Interest: Mr A Christie declared a financial interest in this item as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/52/19 dated 29 July 2019 by the Chief Executive.

During discussion, information was sought, and provided, on the timescale for signing off the new Partnership Agreement between the Council and NHS Highland, and whether an alternative plan was in place in the event that sign-off was delayed.

In relation to care at home, it was queried whether the tariff issues had been resolved.  In addition, the report indicated that the current model was not sustainable and that outcomes had not been fully achieved, and information was sought on the impact on clients and whether care was failing to be delivered where it was most needed.  The Head of Resources undertook to provide an update to Mr G MacKenzie in that regard.  In addition, it was explained that the Adult Services Development and Scrutiny Sub-Committee, at which the detail of the issues highlighted in report was considered, benefited from attendance by NHS Highland senior managers and was an opportunity to receive an in-depth explanation on matters relating to adult social care, if Members wished to attend.

The Committee otherwise NOTED the contents of the report and the highlighted items from the Adult Services Development and Scrutiny Sub-Committee.

16.    Review of the Statutory Consultation Exercise to establish a 3-18 campus in Tain
Ath-sgrùdadh den Eacarsaich Cho-chomhairle Reachdail gus campus 3–18 a stèidheachadh ann am Baile Dhubhthaich

There had been circulated Report No CLH/53/19 dated 12 August 2019 by the Chief Executive.  The appendices had been circulated separately as Booklets A, B and C.

During discussion, local Members welcomed the report and the positive outcome to what had been a long and extensive consultation process.  Thanks were expressed to the Council Leader and the Budget Leader for their ongoing support for the schools in Tain, as well as to the local MSP, Gail Ross, and Councillor F Robertson.  In addition, Members acknowledged the positive support of Parent Councils in Tain and wider Easter Ross, and the pupils from the schools affected, who had actively engaged and made their views known.  Thanks were also expressed to officials, particularly the Chief Executive for her support and dedication, and her work with Scottish Futures Trust and Scottish Ministers.  She believed in the importance and power of education and, through her engagement with local communities and local Members, had made a positive impact in the short time she had been in post.

It was highlighted that the schools that were the subject of the consultation had already been working to a 3-18 campus model and this had been a positive step, particularly for St Duthus Special School, which had some of the most disabled and vulnerable pupils in Ross-shire and Sutherland.  Positive relationships had been built up with Craighill Primary School and the Head Teacher of St Duthus had noticed a much more inclusive and accepting environment which had benefited pupils.

Thereafter, having considered the proposal set out within Appendices A and B of the report and the further representations received, the Committee:-

* i.    AGREED TO RECOMMEND to the Council that education provision be discontinued at Tain Royal Academy, Craighill Primary School, Knockbreck Primary School and St Duthus Special School and relocated to a new 3 to 18 campus to be established on the site of the existing Craighill Primary School; and
ii.    NOTED the position relating to capital funding for implementation, and the actions being progressed to explore funding opportunities and achieve ‘bid ready’ status in relation to Scottish Government Learning Estate investment.

17.    Review of the Statutory Consultation Exercise to establish a Gaelic Medium catchment area for Mallaig Primary School
Ath-sgrùdadh den Eacarsaich Cho-chomhairle Reachdail gus sgìre sgoile Foghlam tron Ghàidhlig a stèidheachadh airson Bun-Sgoil Mhalaig

There is circulated Report No CLH/54/19 dated 25 July 2019 by the Chief Executive.

* Having considered the Proposal set out within the Consultation Report and associated appendices, the representations received and the report from Education Scotland, the Committee AGREED TO RECOMMEND to the Council the creation of a Gaelic Medium catchment area for Mallaig Primary School on the basis shown on the map at Appendix 3 of the report.

18.    Deferred and Early Entry to School
Inntrigeadh Sgoile Dàilichte agus Tràth

There had been circulated Report No CLH/55/19 dated 13 August 2019 by the Chief Executive.

The Committee AGREED to defer consideration of this item to the Care, Learning and Housing Committee on 10 October 2019, subject to a Members’ seminar taking place beforehand on the issues surrounding deferred and early entry to school.

19.    Education Transformation
Cruth-atharrachadh Foghlaim

Declaration of Interest: Mr A Christie declared a financial interest in this item as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/56/19 dated 3 July 2019 by the Chief Executive.

The report introduced a presentation on progress made by the Change Team and their strategic priorities for the coming months.  During the school summer term considerable consultation had taken place with Head Teachers about the creation of a comprehensive training programme for all school-based staff which would be focused on delivering the culture, ethos and quality that was sought for all Highland pupils.  The training was organised around the following 6 pillars:- Building positive relationships; Inclusion, Rights and equalities; Safeguarding, care and wellbeing; Pedagogy and development; Leadership of Change; and Supporting Processes.

During discussion, the following issues were raised:-

• the Chairman highlighted the considerable work taking place and it was encouraging to see areas now being addressed.  In particular, he welcomed the Children’s Plan review and the empowerment agenda;
• the Change Team were addressing many of the historical concerns raised by Head Teachers.  They were transforming education through their knowledge, energy and enthusiasm and this was applauded;
• it was important to recognise Head Teachers as leaders and for a wider appreciation of what they did;
• the provision of Additional Support Needs (ASN) information was welcomed but the need for it being anonymised was questioned, given the importance of being open and transparent;
• it was essential ASN was allocated fairly;
• further information was sought, and provided, as to the proposed young ASN Ambassador programme;
• it was questioned if the 170 new probationary teachers had received ASN training.  In this regard, in relation to those teachers where there were concerns regarding competency, confirmation was sought that training would be provided;
• the closer engagement with HMIe and Education Scotland was welcomed given the common aims.  It would also instil confidence in schools ahead of inspections;
• the sharing of best practice would also bring added benefits;
• to fulfil their scrutiny role it was important that Members knew how to analyse data and Member workshops would enable them to communicate more effectively with Parent Councils and Head Teachers.  It was also thought that parents too would welcome such a training opportunity;
• measures to reduce stigma, especially of Looked After Children, needed to sought;
• reference had been made in the presentation to the excellent work being done by Stirling Council and support was expressed for the Change Team’s visit there to examine good practice;
• a suggestion was made that an audit of paperwork and forms in the Education system be carried out so that it could be minimised where at all possible; and
• tracking was important and schools had a variety of methods in use.  However, ideally one should be in place which would give a whole school picture of a pupil and which would encourage parental involvement.

The Committee:-

i.    NOTED the progress and plans being put in place to deliver better outcomes for young people; and
ii.    AGREED that a Members’ workshop on data analysis and information management be arranged to enable more effective scrutiny and communication.

20.    ICT in Learning Strategy and Chromebook Rollout in Schools
Ro-innleachd ICT ann an Ionnsachadh agus Sgaoileadh Chromebook ann an Sgoiltean

There had been circulated Report No CLH/57/19 dated 29 July 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• the positive nature of the report was welcomed although it was acknowledged that it was still too early to undertake any substantive evaluation;
• confirmation was sought, and provided, that the difficult technical and infrastructure issues had been addressed;
• the features available on new devices to assist pupils with dyslexia were welcomed;
• smart screens were still being used where appropriate but as technology developed the need for them was likely to reduce; 
• taking into account the need for refreshing devices and the impact this would have on the Council’s capital programme, assurances were sought, and provided, that when pupils left school their chrome books were returned and reallocated; and
• Members would welcome a demonstration from young people on the power of Chromebooks in the school environment. 

The Committee:-

i.    NOTED the successful deployment of approximately 22,000 Chromebooks to Highland schools by June 2019;
ii.    NOTED the initial feedback for the project to date; and
iii.    NOTED the next steps in ICT and Digital Learning in schools; and
iv.    AGREED that a group of school pupils be invited to attend a future meeting of the Committee to demonstrate the capacity and benefits of Chromebooks in learning.

21.    Placement Services Change Programme Update
Cunntas às Ùr mu Phrògram Atharrachaidh nan Seirbheisean Suidheachaidh

Declaration of Interest: Mr A Christie declared a financial interest in this item as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No CLH/58/19 dated 26 July 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• staff were commended for their hard work under difficult circumstances.  Area Managers had been creative in trying to find solutions and frontline staff had gone above and beyond what could be reasonably expected to ensure the protection, health and wellbeing of children, families and communities;
• disappointment was expressed at the low level of fostering and adoptions fees/allowances in Highland;
• the development of Àrach, the new outreach and respite service, was commended.  However, to ensure that young people were kept in Highland, it was essential that wraparound services were also in place i.e. health and education services;
• the testimonies from social workers, parents and young people of the improved outcomes arising from the Placement Services Change Programme was encouraging;
• the costs of sending young people to out-of-authority specialist residential facilities were considerable and it was suggested that there was potential for Highland to produce its own bespoke facility and to charge other local authorities for placements.  However, it was questioned if it was morally correct to profit from such initiatives; and
• it would be of benefit for Members to hear accounts from young people, perhaps through video clips, about what it was like to live within the care system.  These young people were often stigmatised, and, at times, siblings were split up and had to suffer the trauma of changing school with no access to friends.

The Committee NOTED:-

i.    the progress to date; and
ii.    that a report on the review of Fostering and Adoptions fees/allowances would be presented to the Council in October 2019.

22.    Early Years Update
Cunntas às Ùr mu Thràth-bhliadhnaichean

There had been circulated Report No CLH/59/19 dated 5 August 2019 by the Chief Executive.

During discussion, the following issues were raised:-

• further information was sought, and provided, on the Milton Holiday Club project, a Scottish Government backed project to tackle holiday hunger in Highland.  In this regard, Members also commended the similar work being done by the Hungry Horse, a community-led initiative in Ballifeary run by volunteers;
• there were specific challenges around resourcing Early Learning and Childcare (ELC) in the rural areas and the plans and procedures put in place over the summer to mitigate these issues were welcomed, additional information detailing these having been provided at the meeting; 
• confirmation was sought that the Council was still on target to fully implement the offer of 1140 hours ELC to all eligible 2, 3 and 4 year olds by August 2020.  Having been informed that there were a number of critical sites which still needed to be addressed, Members sought further reports on these hotspots; and
• in view of her forthcoming retirement, the Chair thanked the Senior Manager Early Years for her service to the Council and presented her with a gift on behalf of the Committee.

The Committee:-

i.    NOTED the developments and progress in early years; 
ii.    NOTED the risks to the Early Learning and Childcare programme; and
iii.    AGREED that ongoing updates would continue to be provided to the Committee including on the critical areas in terms of expansion requirements.

25.    Membership of Local Negotiating Committee for Teachers
Ballrachd Comataidh Barganachaidh Ionadail airson Thidsearan

The Committee AGREED the following changes/additions to the membership of the Local Negotiating Committee for Teachers:-

• Ms G Campbell-Sinclair to replace Ms K Currie, as put forward by the SNP Group.
• Mr A Jarvie, as put forward by the Conservative and Unionist Group.
• Mr D Mackay, as put forward by the Conservative and Unionist Group.

26.    Minutes
Geàrr-chunntas

Declaration of Interest: Mr A Christie declared a financial interest in item 26v as a Non-Executive Director of NHS Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

The Committee:-

i.    NOTED the Minutes of the Highland Child Protection Committee – 26 February 2019;
ii.    NOTED the Minutes of the Highland Alcohol and Drugs Partnership Strategy Group – 5 March 2019;
iii.    NOTED the Minutes of the Highland Community Justice Partnership – 20 March 2019;
iv.    APPROVED the Minutes of the Adult Services Development and Scrutiny Sub-Committee – 13 June 2019;
v.    NOTED the draft Minutes of the Highland Council/NHS Highland Joint Monitoring Committee – 17 June 2019;
vi.    NOTED the draft Minutes of the Local Negotiating Committee for Teachers – 19 June 2019;
vii.    APPROVED the Minutes of the External and Third Sector Sports, Leisure, Culture and Community Funding Working Group – 5 August 2019; and
viii.    APPROVED the Minutes of the Adult Services Development and Scrutiny Sub-Committee – 8 August 2019.

The meeting concluded at 3.50 pm.