Agendas, reports and minutes

A meeting of the Community Planning Board will take place in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Friday 11 September 2015 at 10.00 am.

As a Community Planning Partner, you are invited to attend the Board meeting and the business to be considered is noted below.

Business

1. Apologies for Absence

2. Minutes of Meetings

i. Community Planning Board

There are circulated for approval Minutes of the last Meeting held on 3 June 2015.

ii. Chief Officers’ Group

There are circulated for reference Notes of Meetings held on 27 May 2015 and 13 August 2015.

3. Counter-Terrorism and Security Act 2015: the Prevent Duty and Implications for the Highland CPP

There will be an awareness-raising presentation on the Prevent Duty. To accompany the presentation, there is circulated Report No CPB/11/15 by the Head of Policy and Reform which describes the new Prevent duty on specified partners and makes recommendations on how the CPP can support the duty effectively.

The Board is invited to:-

i. take part in the awareness session at the Board meeting.

ii. agree the action highlighted in paragraph 3.4 to provide assurance that partnership action on Prevent is focused properly, and supports the specific duties that the public bodies listed will take forward within their organisations.

4. Presentation: Proposed Cairngorm and Glenmore Strategy

Mr G Moir, Chief Executive, Cairngorms National Park Authority, will give a presentation on the proposed Cairngorm and Glenmore Strategy.

5. Development Plans and Community Planning

There is circulated Report No CPB/12/15 by the Director of Development and Infrastructure which introduces new responsibilities for the CPP Board in the process of preparing and delivering Local Development Plans that reflect shared priorities for community planning. It seeks buy-in from Community Planning Partners at key stages of preparing these plans and their associated Action Programmes. This approach aims to strengthen the framework for coordinating their delivery and monitoring against the Single Outcome Agreement (and its successor).

As a first step in introducing these arrangements approval is sought from the CPP Board for the Highland-wide Local Development Plan Main Issues Report and emerging issues for the Caithness & Sutherland Proposed Local Development Plan.

The Board is invited to:-

i. agree the role and responsibilities for the CPP Board at Appendix 1;

ii. agree the following elements of the Highland-wide Local Development Plan Main Issues Report at Appendix 2 and provide feedback on implications for partner organisations:

- Vision and Outcomes (linked to the SOA) –pages 1-2

- Overall strategy – inside cover, and pages 4-6

- Preferred options for dealing with Main Issues - throughout

- Note background evidence including the Monitoring Statement available at http://consult.highland.gov.uk/portal/dp/hwldp2/hwldp2_mir?tab=files;

iii. agree the emerging Caithness and Sutherland Proposed Local Development Plan summarised at Appendix 3, provide feedback on any implications for partner organisations and provide sign-off of the Proposed Plan at Chief Executive level by Friday 9th October; and

iv. note that Action Programmes will be key to delivering these plans and will be subject to discussion at officer level and reported to subsequent CPP Board meetings.

6. Delivering Partnership Outcomes – Annual Performance Reports 2014/15

The following updates are provided by Responsible Officers on the current delivery plans for the Single Outcome Agreement (SOA), the partnership’s agreed strategic priorities and developing partnership working:-

i. Economic Growth and Regeneration (Charlotte Wright, HIE)

ii. Employability– (Stuart Black, HC)

iii. Early Years/Children (Bill Alexander, HC)

iv. Safer and Stronger Communities (Julian Innes, Police Scotland)

v. Health Inequalities and Physical Inactivity (Cathy Steer, NHSH)

vi. Outcomes for Older People (Jan Baird, NHSH)

vii. Environmental Outcomes (George Hogg, SNH)

viii. SOA Development Plan (Carron McDiarmid, HC)

The Board is asked to scrutinise the progress reported.

7. Inverness and Highland City/Region Deal

There is circulated Report No CPB/13/15 by the Director of Development and Infrastructure which provides an update on progress with the development of a City/Region Deal. The report outlines the vision, themes and the individual projects listed in Appendix 1, which form the basis of the Council’s initial requests to the Scottish and UK Governments.

The Board is invited to note the update.

8. Lochaber Integrated Transport Provision Project

There is circulated Report No CPB/14/15 by the Director of Community Services which explains that a full operational year (July 2014 – June 2015) has been completed by the Lochaber Transport Advice and Bookings Service (LTABS). Utilising an underspend of the resources already dedicated to the project, LTABS has funding to continue until 31 December 2015. Costs to operate and extend the geographic and operational scope of LTABS for 2016 have been projected to be £60k. An imminent decision on whether to support LTABS during 2016 is required.

The Board is invited to agree that Community Planning Partnership representatives convey to their organisations the important decisions which are imminently required for the Lochaber Integrated Transport Provision Project.

9. Community Empowerment

i. Community Empowerment (Scotland) Act 2015 – Implications for the CPP

There is circulated Report No CPB/15/15 by the Head of Policy and Reform, Highland Council, which summarises the parts within the Community Empowerment (Scotland) Act 2015 and describes the early implications for the CPP. Board Members are asked to note these and the work in place so far and that the Act supports the need for new arrangements for localism.

The Board is invited to:-

i. note that the Community Empowerment (Scotland) Act 2015 is now in place and that it brings new duties on the CPP as well as individual partners;

ii. note that early implications of the Act are identified in the report and these will be firmed up when statutory guidance becomes available, with implementation dates known by, and from, July 2016;

iii. note that preparatory work is underway with the CPP on participation requests and asset transfers and further reports on progress will be made to the Board;

iv. note that the new rights for community bodies can be considered better with new arrangements for localism, with early proposals reported separately to this meeting of the Board; and

v. agree that the COG be tasked to develop proposals relating to Part 2 of the Act on community planning as set out in paragraphs 2.4 and 2.5 of the report, noting that these will have to have regard to statutory guidance when that is available.

ii. Strengthening Local Democracy and Local Community Planning Arrangements

There is circulated Report No CPB/16/15 by the Head of Policy and Reform, Highland Council, which explains that the Board, at its meeting on 3 June 2015, agreed that a further report would be provided to the Board in September with acceptable proposals for local experiments in some areas to improve local community planning. Proposals were discussed at the Chief Officers’ Group in August and this discussion is reflected in the proposals considered by the Council on 3 September 2015. The Board is asked for its views on the proposals, how these may support the CPP’s implementation of the Community Empowerment Act and what further consideration is required through each partner’s governance arrangements to improve local community planning.

The Board is invited to:-

i. note the verbal update to be provided on the Council report appended;

ii. provide their view of the proposals in the report appended and in the context of the Community Empowerment Act (considered separately at this meeting); and

iii. identify the timescale required to confirm their organisation’s position regarding the proposals where further time is required outwith the Board meeting.

iii. Supporting Community Empowerment - Community Learning and Development Plan 2015-2018

The Director of Care and Learning, Highland Council, will provide a verbal update on the Community Learning and Development Plan 2015-2018. The Plan is circulated for information.

10. The Work of the Highland Culture Strategic Board

There is circulated Report No CPB/17/15 by the Chief Executive, High Life Highland, which provides information on the current work of the Highland Culture Strategic Board and asks the Board to note that there will be an opportunity to comment in detail on the Culture Board’s future work-plan following a workshop to be held later in the year.

The Board is invited to note:-

i. the current work of the Highland Culture Strategic Board; and

ii. that there will be an opportunity to comment in detail on alignment between the work of the Culture Board and the CPP following the proposed workshop later in 2015.

11. Breakthrough Achievements

i. Employment of Care Leavers

The Director of Care and Learning, Highland Council, will provide a verbal update in relation to the proposal by Chief Officers to offer employment to Highland’s care leavers.

ii. Recruitment of Retained Firefighters

The Area Manager – Service Delivery, SFRS, will provide a verbal update in relation to the proposal by Chief Officers to implement a partnership approach to the recruitment of retained firefighters.

12. Date of Next Meeting

The next meeting will be held on Friday 2 December 2015 in the Council Chamber, Highland Council Headquarters, Inverness.

As previously notified, the meeting will be extended to accommodate the workshop from the Improvement Service on local outcomes profiles. This will take place from 10.00 am to 1.00 pm, followed by a networking lunch, with the remaining Board business taking place between 1.30 pm and 3.30 pm.