Agenda
Read the Agenda
A meeting of the Highland and Western Isles Valuation Joint Board will be held REMOTELY on Friday, 20 November, 2020, at 10.30 a.m.
Your attendance at the meeting is invited and I append a note of the business to be transacted.
Yours faithfully
Stewart Fraser
Clerk to the Board
Business
1. Apologies
Leisgeulan
2. Declarations of Interest
Foillseachaidhean Com-pàirt
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. Minutes of Meeting
Geàrr-chunntas Coinneimh
There are circulated, for approval, Minutes of Meeting of 18 September, 2020.
4. Matters Arising from the Minutes
Gnothaichean Ag Èirigh on Gheàrr-chunntas
5. Revenue Budget Monitoring Statement
Aithris Sgrùdaidh Buidseit Teachd-a-Steach
There is circulated Report No VAL/8/20 by the Assessor and Electoral Registration Officer.
The Board is invited to comment and otherwise note the contents of the report.
6. External Annual Audit
Sgrùdadh Bliadhnail on Taobh A-muigh
6a Report to Those Charged with Governance on the 2019/20 Audit
Aithisg Dhaibhsan air a bheil Uallach airson Riaghladh air Sgrùdadh 2019/20
There will follow Report No VAL/9/20 by the External Auditor, Grant Thornton.
6b Letter of Representation 2019/20
Litir Riochdachaidh 2019/20
There will follow Report No. VAL/10/20 a copy of the annual audit letter of representation 2019/20.
6c Audited Accounts 2019/20
Cunntasan Sgrùdaichte 2019/20
There will follow Report No. VAL/11/20 which comprises the Audited Statement of Accounts for the financial year 2019/20.
7. Departmental Report
Aithisg Roinneil
There is circulated Report No VAL/12/20 by the Assessor and Electoral Registration Officer.
The Board is invited to comment and otherwise note the recent activities of the department as set out in the report.
8. Code of Corporate Governance 2020/21
Còd Riaghlachais Chorporra 2020/21
There is circulated Report No. VAL/13/20 by the Assessor and Electoral Registration Officer.
The Board is asked to approve the Code of Corporate Governance 2020/21.
9. Policy on Control of Asbestos
Poileasaidh air Smachd air Asbesto
There is circulated Report No. VAL/14/20 by the Assessor and Electoral Registration Officer.
The Board is invited to approve the Policy on Control of Asbestos.
10. Policy on Electricity at Work
Poileasaidh air Dealan aig an Obair
There is circulated Report No. VAL/15/20 by the Assessor and Electoral Registration Officer.
The Board is invited to approve the Policy on Electricity at Work.
11. Model Complaints Handling Procedure
Modail Modh-obrach Làimhseachadh Ghearanan
There is circulated Report No. VAL/16/20 by the Assessor and Electoral Registration Officer.
The Board are asked to approve the updated Model Complaints Handling Procedure.
12. Dates of Meetings 2021
Cinn-latha Choinneamhan 2021
The Board is invited to agree the following meeting dates for 2021:-
1st meeting date (tbc); Friday, 18 June; Friday, 24 September; Friday, 26 November
All the meetings will commence at 10.30 a.m.
Supplementary Agenda 1
Highland and Western Isles Valuation Joint Board – Friday, 20 November, 2020
Further to the agenda already issued for the above meeting, the following supplementary items, which it was indicated would follow, are circulated.
Yours faithfully
Stewart Fraser
Clerk to the Board
Item 6 External Annual Audit
Sgrùdadh Bliadhnail on Taobh A-muigh
6a Report to Those Charged with Governance on the 2019/20 Audit
Aithisg Dhaibhsan air a bheil Uallach airson Riaghladh air Sgrùdadh 2019/20
There is circulated Report No VAL/9/20 by the External Auditor, Grant Thornton.
The Board is invited to comment and otherwise note the report.
6b Letter of Representation 2019/20
Litir Riochdachaidh 2019/20
There is circulated Report No. VAL/10/20 a copy of the annual audit letter of representation 2019/20.
The Board is asked to agree that the letter of representation be signed by the Treasurer on behalf of the Board.
Supplementary Agenda 2
Highland and Western Isles Valuation Joint Board – Friday, 20 November, 2020
Further to the agenda already issued for the above meeting, the following supplementary item, which it was indicated would follow, is circulated.
Yours faithfully
Stewart Fraser
Clerk to the Board
Item 6 External Annual Audit
Sgrùdadh Bliadhnail on Taobh A-muigh
6c Audited Accounts 2019/20
Cunntasan Sgrùdaichte 2019/20
The Audited Statement of Accounts (Report No. VAL/11/20) for the financial year 2019/20 are available for viewing at the following weblink:-
The Treasurer will respond to any matters arising from the Accounts.
The Board is invited to approve the Audited Accounts for signature.