Agenda
Read the Agenda
A meeting of the Highland and Western Isles Valuation Joint Board will be held REMOTELY on Friday, 18 June, 2021 at 10.30 a.m.
Your attendance at the meeting is invited and I append a note of the business to be transacted.
Yours faithfully
Stewart Fraser
Clerk to the Board
Business
1. Apologies
Leisgeulan
2. Declarations of Interest
Foillseachaidhean Com-pàirt
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. Minutes of Meeting
Geàrr-chunntas Coinneimh
There are circulated, for approval, Minutes of Meeting of 19 March, 2021.
4. Matters Arising from the Minutes
Gnothaichean Ag Èirigh on Gheàrr-chunntas
5. Internal Audit Annual Report 2020/21
Aithisg Bhliadhnail In-Sgrùdaidh 2020/21
There is circulated Report No VAL/6/21 by the Corporate Audit Manager, The Highland Council.
The Board is invited to note the content of the report, the audit opinion provided and to raise any relevant points with the Council’s Corporate Audit Manager.
6. Departmental Report
Aithisg Roinneil
There is circulated Report No VAL/7/21 by the Assessor and Electoral Registration Officer.
The Board is invited to comment and otherwise note the recent activities of the department as set out in the report.
7. Dingwall Office Lease
Aonta Oifis Inbhir Pheofharain
There is circulated Report No. VAL/8/21 by the Assessor and Electoral Registration Officer.
The Board is invited to approve option 2 as outlined in section 6 of the report.
8. Equalities Mainstreaming – 2021–2025
A’ Toirt Co-ionannachd dhan Mhòr-chuid – 2021–2025
There is circulated Report No VAL/9/21 by the Assessor and Electoral Registration Officer.
The Board is asked to approve the Equalities Mainstreaming and Outcomes Report.
9. Policy and Guidance on Fire Safety Management
Poileasaidh is Stiùireadh air Rianachd Sàbhailteachd Teine
There is circulated Report No VAL/10/21 by the Assessor and Electoral Registration Officer.
The Board are invited to approve the Policy and Guidance on Fire Safety Management.
10. Policy and Guidance on Health and Safety Training
Poileasaidh is Stiùireadh air Trèanadh Slàinte is Sàbhailteachd
There is circulated Report No VAL/11/21 by the Assessor and Electoral Registration Officer.
The Board are invited to approve the updated Policy and Guidance on Health and Safety Training.
11. Corporate Governance – Standing Orders Relating to the Conduct of Meetings and Scheme of Delegation
Riaghlachas Corporra – Gnàth-riaghailtean a’ Buntainn ri Stiùireadh Choinneamhan agus Sgeama Tiomnaidh
There is circulated Report No. VAL/12/21 by the Clerk.
The Board is asked to consider and agree the proposed changes to the Standing Orders as tracked in Appendix 1 to the report and the Scheme of Delegation as detailed in Section 3 of the report.
Supplementary Agenda (1)
Highland and Western Isles Valuation Joint Board – Friday, 18 June, 2021
Further to the agenda already issued for the above meeting, the following Urgent Item of Business is circulated.
Yours faithfully
Stewart Fraser
Clerk to the Board
Item 12
Appointment of Convener
Cur an Dreuchd Neach-gairm
Councillor J Gray has advised that he is to stand down as Convener of the Board.
The Board are therefore invited to appoint to the post of Convener for the remaining term.
In terms of the Valuation Joint Boards (Scotland) Order 1995, the Convener & Depute Convener shall not, at any time, be Members of the same constituent authority. Therefore, the Convener will require to be selected from the Highland Council membership on the Board.
Supplementary Agenda (2)
Highland and Western Isles Valuation Joint Board – Friday, 18 June 2021
Further to the agenda already issued for the above meeting, the following Urgent item of business is circulated.
Yours faithfully
Stewart Fraser
Clerk to the Board
Item 13
Unaudited Accounts 2020/21
Cunntasan Neo-sgrùdaichte 2020/21
There is circulated Report No.VAL/13/21, the Unaudited Statement of Accounts for the financial year 2020/21 for members’ consideration prior to them being submitted to the appointed auditor, Grant Thornton UK LLP.