Agendas, reports and minutes

Corporate Resources Committee

Date: Thursday, 8 June 2023

Agenda: Read the Agenda

A hybrid meeting of the Corporate Resources Committee will take place in the Council Chamber, Glenurquhart Road, Inverness/Remotely on Thursday 8 June 2023 at 10.30 am.
 
Webcast Notice: This meeting will be filmed and broadcast over the Internet on the Highland Council website and will be archived and available for viewing for 12 months thereafter.
 
You are invited to attend the meeting and a note of the business to be considered is attached.
 
Yours faithfully
 
Stewart Fraser
Head of Corporate Governance
 
BUSINESS
 
1. Apologies for Absence
Leisgeulan
 
2. Declarations of Interest
Foillseachaidhean Com-pàirt
 
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should provide some information on the nature of the interest and leave the meeting at the appropriate time.  Advice may be sought from officers prior to the meeting taking place.
 
3. Good News
Naidheachdan Matha
 
4. Late Submission of Expenses Claims
A’ Cur A-steach airson Cosgaisean Anmoch
  
It had previously been agreed by the Corporate Resources Committee that late submissions of Elected Members expenses claims will be presented to the Committee for approval.
 
The Committee is asked to approve the following claims:
 
i. Mr Laurie Fraser £30.60 mileage for the months of January and February 2023; and 
ii. Mr Thomas MacLennan £1,116.90 mileage for the months of May, June, August, September, October, November and December 2022 and January 2023.
 
5. Performance Monitoring - 1 January 2023 to 31 March 2023
Sgrùdadh Coileanaidh – 1 Faoilleach 2023 gu 31 Màrt 2023
 
a. Depute Chief Executive’s Service
Seirbheis an Iar-Àrd-Oifigeir
 
There is circulated Report No RES/10/23 by the Interim Depute Chief Executive.
 
The Committee is invited to scrutinise the Service performance information provided in this report.
 
b. Performance and Governance Service
Seirbheis a’ Choileanaidh agus an Riaghlachais
 
There is circulated Report No RES/11/23 by the Interim Executive Chief Officer, Performance and Governance.
 
The Committee is invited to scrutinise the Service’s performance information.
 
c. Resources and Finance Service
Seirbheis nan Goireasan agus an Ionmhais
 
There is circulated Report No RES/12/23 by the Chief Executive.
 
The Committee is invited to:
 
i. scrutinise the Service’s performance information; and 
ii. note the update provided regarding the People and Finance Systems Programme.
 
6. Treasury Management - Summary of Transactions
Rianachd Ionmhais - Geàrr-chunntas Ghnothaichean
 
There is circulated Report No RES/13/23 by the Head of Finance.
 
The Committee is invited to consider and note the Treasury Management Summary of Transactions reports for the period from 1 January 2023 to 31 March 2023.
 
7. Financial assessment of Notices of Motion
Measadh Ionmhasail air Brathan Gluasaid PP.52-60
 
a. Lets
Màil 
 
There is circulated Report No RES/14/23 by the Head of Finance.
 
The Committee is invited to:-
 
i. consider the financial assessment of the Notice of Motion relating to lets;
ii. note the financial implications of the Notice of Motion which are assessed as in the region of £128,000 to £192,000 per annum;
iii. note the financial risks and implications as set out in the report, and that a clear and agreed funding solution would need identified for the Notice of Motion to progress; and 
iv. note that the Notice of Motion and the financial assessment will be considered by Council on 29 June.
 
b. NC500 Waste Collection
Togail Sgudail NC500
 
There is circulated Report No RES/15/23 by the Head of Finance.
 
The Committee is invited to:-
 
i. consider the financial assessment of the Notice of Motion relating to NC500 Waste Collection;
ii. note the financial implications of the Notice of Motion which are assessed as £110,000 for 2023 and a reduced 17 week period, or £150,000 on a recurring basis for an annual 22 week period;
iii. note the financial risks and implications as set out in the report, and that a clear and agreed funding solution would need identified for the Notice of Motion to progress; and
iv. note that the Notice of Motion and the financial assessment will be considered by Council on 29 June.
 
8. Changes to SFRS response to Unwanted Fire Alarm Signals (UFAS) Seirbheis Smàlaidh & Teasairginn na h-Alba – atharrachadh ann a bhith a’ freagairt ghlagan/ghairmean fèin-obrachail
 
There is circulated Report No RES/16/23 by the Executive Chief Officer Housing and Property.
 
The Committee is invited to:-
 
i note the change to SFRS responses to workplace automatic fire detection signals;
ii note the changes to be made to the programming of automatic fire detection systems, i.e., Alarm Receiving Centre (ARC) to be notified when single heat detector, two smoke detectors or sprinkler system activated; 
iii note the various implications set out in this report in section 3, in particular the Resource implications regarding options for a suitable Highland-wide out of hours callout process, including potential to contract a security company to provide a 24hr keyholder response service;
iv approve the recommendation to take Fire Alarm auto diallers ‘offline’ during normal working hours; and
v consider and agree actions coming out of the Next Steps section at section 6. PP.61-65
 
9. Non Domestic Rates Appeals Committee 
Comataidh Ath-thagraidhean nan Reataichean Neo-dhachaigheil 
 
There is circulated Report No RES/17/23 by the Head of Legal and Governance
 
The Committee is invited to agree:-
 
i. the creation of a second, stand-alone Non Domestic Rates Appeal Committee to consider and determine a current appeal; and
ii. the appointment of five Members to serve on the Appeal Committee. 
 
MINUTES OF MEETINGS
GEÀRR-CHUNNTAS CHOINNEAMHAN
 
10. Minutes of Meetings
Geàrr-chunntasan Choinneamhan
 
The following Minutes of Meetings are circulated for:
 
i. approval - Central Safety Committee – 17 March 2023;
ii. approval - Staff Partnership Forum – 25 May 2023; 
iii. noting - Appeals & Disputes Committee – 19 May 2023;
iv. noting Non Domestic Rates Appeals Committee – 23 May, 2023;
v. noting Employment Release Sub Committee – 29 March 2023