- Purpose
- Registration for Youth Work and Adult Learning
- Description
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Personal information is required to administer, plan and manage youth and adult learning activities effectively and safely, ensuring that we have appropriate emergency contact details plus any medical or additional needs are catered for. These activities may be ‘drop in’ sessions, regular targeted sessions or planned trips and visits. We also require personal information to facilitate the delivery of a range of accredited and unaccredited achievement awards for young people and adults.
- If you do not give us your information
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If you do not provide us with your personal details, we will be unable to formally register you as a learner and the participant will be unable to engage with the full programme of activities available, including achievement awards.
- Conditions for processing personal information
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Consent – article 6 (1) (a) – we require your personal information to administer, plan and manage community learning activities.
- Your rights
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- View your personal data
- Rectification of personal data
- Removal of personal data
- Restrict processing of personal data
- Who we share your information with
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Youth Work & Adult Learning may share your personal information with other services within The Highland Council and with third parties in order for us to administer our services. These 3rd parties include - Saltire Awards, Youth Scotland, Scottish Qualifications Authority, John Muir, ASDAN, Plexus Media, High Life Highland, Scottish Youth Parliament and Young Scot.
Some information may also be shared with grant providers and funders, wherever possible this data is anonymised. Where this is not possible, we will make learners aware, and consent will be sought and recorded.
- How long we hold your information
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Adult Learners – We will retain your personal data whilst you are a registered learner. Your information will be anonymised 12 months after your last engagement with us.
Youth Learners – We will retain your personal data whilst you are a registered learner. Your information will be anonymised 5 years after your last engagement with us.
- How to withdraw your consent
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If you wish to stop using the Adult Learning and Youth Services and have your personal information removed from our database, email DPO@highland.gov.uk.
- Automated processing
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Your personal information is not subject to automated decision making or profiling.
- Data controller
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The data controller is The Highland Council.
- Data Protection Officer
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Data Protection Officer
Highland Council Headquarters
Glenurquhart Road
Inverness
IV3 5NXPhone: 01463 702029
Email: DPO@highland.gov.uk - Supervisory authority
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If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
